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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection$ h- m$ G U) P6 X0 r! H" Z
Last update: November 17, 2006Reports to: Department Manager% l" g/ y1 S& u. M i3 r# C; J/ d
Position classification: Non-Exempt
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Job Summary:
. d% ~: \, G1 \, B) @' ^6 cProvides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.) ~/ k% u- f7 a% U
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Essential Duties and Responsibilities:2 \- x. ^6 ]- O' ]1 L
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.3 s, ]3 _5 i' f0 w* o1 ~" g
· Reviews field drawings and inspection reports for accuracy and completeness.
; C$ M( U5 ]" ^1 z5 c5 C· Provides technicians with required reports and assistance with report preparation.# [- f' g/ z3 ?- [8 {
· Manages report database.
$ A ^# ^& _/ g* V0 g· Tracks purchase orders and matches with work orders. b% p" f7 D) T' M
· Organizes and files electronic and hard copy media files.
+ u( g; j0 G5 m* f, ?· Provides backup support to other members of the department.! J- E9 [1 Q" X, e# I# i4 ^+ T
· Other duties may be assigned as deemed necessary.' s C% ?# e k k8 f8 E& [3 M
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Knowledge and Skills:0 @7 v. v' \% S0 @1 ]
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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Certificate or Diploma in Office or Business Administration would be an asset.
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; Z9 b& L. p7 G7 `, bExcellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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