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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
5 V8 C! y3 `* c9 Q. u1 ALast update: November 17, 2006Reports to: Department Manager# [3 T) S1 n6 M) U8 x/ O4 r3 }
Position classification: Non-Exempt) m" a! j% a2 D9 x5 l4 g W/ I7 P
, \" v% m1 a' [3 P4 cJob Summary:
) m: D2 w( |" pProvides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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4 a, z1 u: e- e0 ?+ kEssential Duties and Responsibilities:& [* U. a4 h( z& [
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.0 P6 ^: G- } \2 u: J
· Reviews field drawings and inspection reports for accuracy and completeness.( j" D/ o! L5 C: Y
· Provides technicians with required reports and assistance with report preparation.
/ O. G- h& o7 U5 C4 Y, ~· Manages report database.
# e+ z4 E! q; |* _, W· Tracks purchase orders and matches with work orders.4 C! t) P9 i& v' Y
· Organizes and files electronic and hard copy media files.! k# J3 M% g! Y& s" E
· Provides backup support to other members of the department.
' x/ }' o- ]5 Z· Other duties may be assigned as deemed necessary.* @$ ~# J. y0 ~( n+ V
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Knowledge and Skills:5 F* t! {8 F) H6 s+ v& Y) o
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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7 b7 b9 T! R6 F( P& r; g" JCertificate or Diploma in Office or Business Administration would be an asset.6 K8 v& a/ d3 J, p8 s( n
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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