Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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1 }0 F1 k* {- ]5 vCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

, i6 C. a, o" o2 Z: KKey administrative duties:
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4 K2 s0 K! S4 y6 v  J) f• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

; A/ y9 W. @% A: f  k• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

6 V: b" G. l3 n- b: W5 _8 z) e• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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- y" ^9 A! X* ]0 h  V• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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9 _) q; r5 H: y: y• Support effective internal communication by recording and distributing all meeting minutes.
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# T1 j! `# Y# ]! Q• Meet weekly with Program Managers to define priorities.
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3 K3 @8 }6 l; @: U5 ]. J• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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4 Q+ }! P& K4 V. e5 n• Manage mail outs for fund development or education purposes with support of Program Managers.
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8 n, p1 ]' j* ]) h6 y& m• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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/ \! C2 ?' f1 t. Y! }! g3 a$ Q• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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: b: m3 l* I- N( ~' j! |• Support management of online publicity and communication tools.

; i/ w* l0 u( B  I; h• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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5 s9 m; x3 E; b& Z' Q  T% q( y( ~) v• Support the management of requests for CFCA information and resources at public events.
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9 w/ V" g) H5 o7 i5 n, m7 Q% K$ d• Compile information packages for fundraising and promotional purposes.

' s+ D* N% @, h( k• Manage database and support distribution of print publications.
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. W  P5 R5 b2 ]% Q• Provide administrative support for public engagement events and mail outs.

6 u% B) k: _9 C! ]' V• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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3 I, l: c$ a7 y8 f* i+ Y" H8 I- yFund Development

• Provide logistical support for key fundraising events such as silent auctions

3 p7 y* P& G9 P6 l* ^• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

: k. l: w4 w9 ~# n# p  `+ ^• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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7 Y- y& V% \# b5 gSpanish language abilities are an asset.
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) q) |( N4 h0 ^8 ZTerm:

3 I! x+ D1 c( j6 H& [% V5 zThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

* j- x6 N0 A& z5 RThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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( x: U2 {9 h3 R/ rWeb: www.changeforchildren.org