Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
% ~3 |) P4 G& A8 P/ H2 |: i: \0 W
( }3 Y' p6 u6 b) E( M* _7 `CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

# ^3 A: y- d7 u( V+ Q  G$ `Key administrative duties:
# }0 d1 A( X( x  z2 Q- Q  o
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
% g: |4 A/ J, S) Y1 ^! u% u1 v% P
+ _) V" ?2 A* ]% j• Complete data entry in various programs.

; _2 v, C' V- \  E9 K• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
3 ]6 b( r/ J; x' E
' [* u% g9 r$ L• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
; R0 C( k6 ^9 L7 M- o
' _$ A0 D4 U4 N3 B! _, d. T• Support effective internal communication by recording and distributing all meeting minutes.

! u1 `+ I$ \, T* n• Meet weekly with Program Managers to define priorities.
0 J" A+ \. B9 g
4 U( L) Y5 {& C0 |- s• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

9 S) C* c/ a# F• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

/ _0 |' r6 ?; A$ r, Y5 bKey program support duties

; E# W+ _7 `9 b" g! `8 CInternational Projects and Public Engagement/Communications:
' G6 i0 B' Y$ g
• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
. b# b9 H% P: Y7 t+ d" A
/ l. l* k5 O1 z0 i! `• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
; x& s8 ?. F$ h, Y
• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
; u, Q1 w( s* T  G' u1 U6 p
• Manage database and support distribution of print publications.

$ C* ^3 ~3 J5 Q6 {• Provide administrative support for public engagement events and mail outs.
9 u5 F- p8 F' D7 [. ]! _) g5 ]% R! k
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
* I* v+ f9 I! S, p0 ^; N
• Provide logistical support for key fundraising events such as silent auctions

" f+ s5 X/ s! l! y4 ?8 v( l! j• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
) J+ r0 `$ A4 E; h
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
+ g+ T( ?0 b- L+ u, _
5 H8 L4 W/ U& |& h+ I3 y0 ?• Support logistical work required for CFCA’s Annual General Meeting

4 z/ a! e4 d* h$ s. ]4 {8 S* c• Assist in administrative tasks related to donor recognition and event reconciliation as required.
7 I9 L6 v7 F. {
Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
$ M% q2 z+ h& W3 G. o- l
$ Q+ s5 M0 ^9 s- H" W0 [1 ySpanish language abilities are an asset.

Term:

: l/ B# D6 Q5 \This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

2 u* }* e- w' RThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
" L( I; L9 K! w* G1 H
Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
6 Y7 r$ T: Z/ z  L+ g- E7 x' z
Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org