Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

* N" S8 `# |% V. h+ BCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

2 Q) K6 ^( K% j• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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+ U6 R  i4 K# Z& M3 u2 b• Meet weekly with Program Managers to define priorities.

8 d7 k- B/ f" p' e9 u  N8 R• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

7 V! A  O% w! f( ]" {• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

) Z+ m6 N  G5 z! {+ X• Perform financial administrative duties as required.
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Key program support duties
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/ q) F/ k9 z" z! Y. _- y1 ]International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

+ f; q0 O+ S$ [% n$ f, O- D• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

" a% O# A- q6 n5 h- q• Support management of online publicity and communication tools.

+ V$ j3 j& V) E7 d/ |• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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' A0 w/ c* t4 D+ S- g( F/ w9 _- y• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

% c3 l3 g  u/ I# J1 W. ?$ `; yFund Development
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• Provide logistical support for key fundraising events such as silent auctions

  N+ {- p& Q/ l6 z1 g  G• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

/ Z% k. G' }  \- z; U• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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6 ~5 I* |) G3 Y1 OSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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# k9 Y; ?2 R0 J  SSpanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

- A; ^1 C4 ^- J8 `2 ^7 Y7 qThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

: e! p! Y1 w+ G% z3 qAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org