Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

- z. @5 E) R- I6 r+ G8 KKey administrative duties:

8 \6 w' o/ O. v% j• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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5 ]5 d9 _$ ?/ e' t" x6 t• Complete data entry in various programs.

8 v2 `; m% l, A) y9 B$ A# a  D0 P• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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  u9 ?3 r0 J( {, ?• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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1 V; e6 a* H& J: Y• Perform financial administrative duties as required.
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Key program support duties

2 e) b2 J+ V4 cInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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/ K( `" U5 g2 R; E: V5 X, C, G* @: u• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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( T, Z2 a3 s; x; ?• Support management of online publicity and communication tools.

& b' G$ }) X/ C( Y9 D# d9 R$ ~5 L$ n• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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1 N8 D$ h0 l( }& L  ~• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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: W% o0 u. j0 ~* _) k1 ]• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

9 b: G" |$ L0 s( q  B1 A2 o) o6 jFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

0 d7 {4 H$ C5 ^7 P• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

+ c. D& ^) [- V3 n# V• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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1 x% }1 r- w0 HSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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9 k) h  g+ l; O) \) t  `/ mSpanish language abilities are an asset.

, k$ f2 r+ o$ n6 ]3 F8 L0 zTerm:

This position is Permanent part time (20 hours per week during regular office hours).

/ x; c1 P! E8 z3 nStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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; {1 }9 J3 T# ]. G( xThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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2 r- {8 c" D$ f9 ^  W7 K+ {Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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7 p5 T7 Z7 {( E9 y9 wPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org