Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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2 C8 q) `% w, A- F8 i, U. cCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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2 m; V5 A5 C2 C3 Q6 g7 t2 G6 |• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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# w2 k  |8 _* @: q. }• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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; X: P9 j/ `& c3 ^2 B• Manage office technology software licensing and hardware maintenance.

  }/ H! B3 j/ l) K- t1 o' \" V! e• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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" B# R: x' `8 W! I* j2 U8 C• Support effective internal communication by recording and distributing all meeting minutes.

$ u4 @; X1 W% M) }4 O: J% F• Meet weekly with Program Managers to define priorities.
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6 c' q4 W" U8 f• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:
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/ H" R( W. {  Y5 S' t6 R  j% [• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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! x7 r4 v) M6 V5 ?• Provide administrative support for public engagement events and mail outs.
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3 i" p8 ~" A9 P2 w• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

. }) q- P) I2 q0 V) w9 zFund Development

• Provide logistical support for key fundraising events such as silent auctions

: u- k: l' ^! b* B$ ?- @6 F' [• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

; P2 C7 S) j* @3 p0 Q' t* R• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

' i7 L9 @/ e- R8 m• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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5 x4 j0 e8 U4 F) cSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:
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- j6 C8 y! Z8 MThis position is Permanent part time (20 hours per week during regular office hours).
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& R3 s) W# i# N/ j, B" @Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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- G2 A5 g, W3 Q" i+ O7 O( \* R. M% rThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

7 v( w. o4 s& O( ~0 O" tAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

. V: X# v$ n. h) N% RPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

' v5 d+ c8 I, {4 Y3 j4 OWeb: www.changeforchildren.org