Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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( \: p- g. U- N* v* rChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

" T5 N5 w7 `8 {5 X  }! g4 c- U• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

1 _- V% p0 R! H  [) x$ ~" n• Meet weekly with Program Managers to define priorities.

* f: F, F" k- j3 M, |% H• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

6 E" u* }& W& y+ ?• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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3 _: U2 s% ?; v* [# ZKey program support duties

International Projects and Public Engagement/Communications:
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2 Z8 D4 E" `' w5 z* S" Z• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

5 a% q6 C% u8 b0 y: m; S1 X• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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' h  q9 f! t1 ]6 s% s0 y• Support the management of requests for CFCA information and resources at public events.
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$ V$ t1 w) [) D• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

. S* R1 W3 N3 l• Provide administrative support for public engagement events and mail outs.

- S5 {& \! J1 W0 ~. j• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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/ S* i2 N1 Y7 Y( t0 G• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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8 [  z- k1 W  s8 ~/ K" K• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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4 r, ]9 r& B, U! `' x4 C$ Y• Support logistical work required for CFCA’s Annual General Meeting
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8 U8 z. ~, `4 _+ B0 m3 m' Y* t• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

! k/ s+ b2 I8 K1 qTerm:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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6 I5 p1 k+ B/ b  K" \* OThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

% n) j! c3 M! Y/ M# J' ZAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

+ A# I; o: Z: U( g4 c" l. W  D' kPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org