Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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1 N, g* ]5 T* m/ V: U• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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! ~7 u8 U) B; [0 a: X) I$ W• Complete data entry in various programs.

4 S1 a. F2 P0 [" y5 C• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

+ Q& e6 h+ y5 Z- F: E• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

- b' v! N# G* i- a/ I4 w) U. z• Meet weekly with Program Managers to define priorities.

1 K  _* R5 B3 g. n• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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/ ~; O- V( C2 H) ]6 {• Manage mail outs for fund development or education purposes with support of Program Managers.
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/ ^4 R7 V; c. n9 b) }8 W3 q• Support maintenance of Human Resources records and the development of employee handbook.

7 G1 b- u9 Q  v4 D! h+ d$ O• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:

2 H. T& J- i0 |6 B1 E• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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# C8 k  R" O+ B) |$ i; W, Y• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



+ n) @  b2 I, X• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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1 Y1 C' o+ T; v! P8 M9 U$ B6 N• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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9 L+ r0 y2 V4 x6 b# uSpanish language abilities are an asset.
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2 _, w' z/ h& `; ~4 B1 S1 ~Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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0 E9 E* k& R1 z2 D/ wStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

( P8 V  L2 b0 p" ^# X9 uThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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/ {+ ]1 N5 f+ f* T$ mAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org