Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
( M; T0 x; Y' ]( U- gives out general information about the Co-op
! A4 q" r- F3 i7 A5 R-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
, l! \& h9 R, g6 N& E0 s-maintains general office tidiness
3 S+ f) w! W( K# {( |  ]+ b+ {, XAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
! \$ z7 W0 W- {; Q+ N  G        - ensures all current forms are stocked and replenished
Support
: I& f+ d' U+ Y% E2 }& w/ B& v& V+ a# Y7 p- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
5 r' m8 J' p. Y& J/ _$ f        - assists the brokers with urgent tasks
/ K! I1 z, A& E3 Q) ?# z' M) s        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
: L1 i4 b4 \6 V8 j/ j        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
2 ?  T" h$ B; v) F1 t3 I; a$ K        - excellent computer proficiency in main programs
; w1 j0 o. B+ O- o        - excellent interpersonal and communication skills, in person and on the telephone
! r' r2 T( s4 c( ~& F3 I6 W        - ability to multitask, work in a busy environment and be very organized
, e9 t! T9 d& A/ P/ o5 [        - friendly, warm manner
$ `, [* d) C, w5 P' V        -ability to work with a wide variety of personalities; able to work as part of a team
3 o( g( A. @  m" Z! y% H9 O        -self initiating in getting work completed, asking questions for clarification
-task oriented
) o) }) _) u0 b8 Y" W- p$ C  h- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
6 q1 A  H; j1 q# v
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
$ {) x; q2 b: a/ W                                                         E-mail: ann_nicolai_mchb@interbaun.com
# F1 W, P$ s8 |6 u1 G                                                        Closing date: October 10 ,2008