Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
& W: M8 r" K+ ^# h0 q8 j! z: _-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
8 l/ [# E0 f$ R3 t2 \( b- gives out general information about the Co-op
! P" u  e+ Z7 _; ~4 O% W* [-checks voice mail, postal mail and e-mail daily and passes on pertinent information
/ T! Y& x5 i8 {) W1 q9 _-greets visitors and responds to their needs
- M1 N# t* O0 N* \0 F/ j& Z3 A4 z-maintains general office tidiness
Administrative
) K1 d7 k( K9 F* c) R+ e        -communicates with the brokers on internal decisions and procedures
  n! H2 O3 Q( Y        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
5 o! @% Q# X" G$ Z        -ensures all organizations working with the Co-op get updated forms
* J1 i( C+ z$ l; p        -ensures all brokers have access to updated forms and templates
) ]3 l5 U7 u  G        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
4 X( o& Z2 x8 T: X- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
4 o" f3 L8 K8 t2 p        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
6 P5 }% z, E: G$ Z: }  u! S        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
  v3 @- L& g# Q, y$ t" @4 V# z3 a
9 v7 z4 W6 M: z/ b" H  C8 e  vQualifications
6 e8 P' @# l4 u8 M        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
  N6 Z! c4 J7 H% }* E/ U        -self initiating in getting work completed, asking questions for clarification
-task oriented
! z6 w* d4 O* U3 b; t- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
& N5 \) G2 Z* Y; u( |6 y
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
/ S! J; E2 k' _5 b# a$ m                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008