Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
! G. n$ K! t; TWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
( h( h( b: Y$ Q0 N4 _/ R- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
' _# G3 t4 P, R6 B1 F, v- x        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
+ o0 I( ^6 Z+ l$ b' R        -ensures all brokers have access to updated forms and templates
! M5 W" E$ P9 j: c2 l        - photocopies materials and information as needed and requested
" Q+ I" N! {7 U7 M, a0 z: F        - ensures all current forms are stocked and replenished
0 u/ X6 w4 A7 P  c' rSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 J' Q$ d  r9 _2 ^        - assists the brokers with urgent tasks
6 ?5 m# Q  n3 j4 H& q        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
/ c* q8 y) m( C0 `% j/ d# C' G        - ability to multitask, work in a busy environment and be very organized
1 b5 o: w6 q! ^4 _/ G1 S        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
' Z, }8 w' m' J8 M2 i' D4 V- U/ c. O        -self initiating in getting work completed, asking questions for clarification
# X/ e% T3 @" [* U; K-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
$ N% T' T8 |/ h4 [. b* r3 F+ Y
+ Q" w2 A5 ^0 r6 G0 D( ZPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
# r/ q  k& f( H. ~5 H, v: T                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
9 m* H& N$ ^) |, ~: K                                                         E-mail: ann_nicolai_mchb@interbaun.com
; s: A! o3 `0 w: U) z) d                                                        Closing date: October 10 ,2008