Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
* B7 H! A5 P) ?1 Y3 JWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
5 G& {2 Q9 o& y' W1 nDuties
  G1 \" V' X4 k. S* V( vReception
" A9 \# e, i& H6 b" d-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
& ?+ `$ n/ K7 J/ N-maintains general office tidiness
- i) b, N- }# H& Q# {Administrative
        -communicates with the brokers on internal decisions and procedures
! G- U8 Z' G( G; g  \# X7 n1 M% N        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
- `$ N. j  K( X/ k5 H6 D( I        -ensures all brokers have access to updated forms and templates
& k5 S+ _2 k9 t0 ~        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
5 ~4 c: b/ S0 [3 C, ~- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

& `) N- `9 B: n( g! y, `6 PQualifications
        - excellent computer proficiency in main programs
- \- Z0 c3 t% e: q% n% @; j) i* @% r        - excellent interpersonal and communication skills, in person and on the telephone
- t" Y$ }$ w) ]6 Z" \        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
: r2 w# H. u, H% L        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
; N& K" o6 o) ~, ?- L* G- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
7 W) C! Q7 w5 l
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
" M, A7 z  Y# i/ A                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
  f7 Q. l3 s& }( R6 h& \, ~' }4 D                                                         E-mail: ann_nicolai_mchb@interbaun.com
) R+ f! ^# \! b; @7 v  @! e- `. u% Q                                                        Closing date: October 10 ,2008