Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
9 M. U0 n+ r7 f5 ~8 @0 w7 b$ kDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
7 c" ^2 h6 o' u: ^-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
- O; E$ F0 ?) v-maintains general office tidiness
6 N; K0 V: c. d2 K) i7 K; F7 M% ^Administrative
+ ^9 X3 V. [! s* [        -communicates with the brokers on internal decisions and procedures
' Q, N6 y! K  V* {3 s% e9 R8 |        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
9 M9 U! Z/ p5 V        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
0 ]- B( B+ \( L0 N5 L% I& H        -ensures all brokers have access to updated forms and templates
: i9 p6 ]( E  V. v' K! i        - photocopies materials and information as needed and requested
3 n3 M- j; z( L$ w; P        - ensures all current forms are stocked and replenished
0 @& M7 j$ t9 x" O6 E% D% XSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
9 v5 u! Z" J0 V) }* A% S) F; M        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

. [7 v6 L4 b* t1 t8 _Qualifications
        - excellent computer proficiency in main programs
0 S6 f: N* x" I; q/ x# G) F' `6 z        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
2 g2 S( H6 p# c7 v        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
; q8 N' a- e) v, e! X                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
/ B+ w/ |( _9 s- s                                                        Closing date: October 10 ,2008