Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
, l* `6 k. e7 tReception
( A+ u, c3 _  u+ D: C: s-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
& C3 z! V, n: _2 ?  j* z- gives out general information about the Co-op
9 b' l% o2 o5 n1 Q-checks voice mail, postal mail and e-mail daily and passes on pertinent information
+ u1 J( ?' K8 ]-greets visitors and responds to their needs
8 g- l3 J0 i7 U8 y$ g-maintains general office tidiness
( q  b& X! a5 h/ PAdministrative
) S- j5 r9 Z* D/ q        -communicates with the brokers on internal decisions and procedures
. J* N* o4 s* ]9 ^3 D        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
" E3 x8 c9 I' y        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
) r6 u$ P/ g& q% i        - ensures all current forms are stocked and replenished
Support
: N$ z4 ?1 V2 J# M* f- @- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
/ I9 D3 m* K% _        - assists the brokers with urgent tasks
( [% l  V$ Y+ a2 r        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
; V* m5 y7 N6 m0 [9 q        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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; L( @: j% a, ?% S: H5 MQualifications
3 V, v/ Z+ [1 D8 V0 K* `        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
2 `# A! n; j0 m8 ^/ h/ l+ y) Z) L& j        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
3 q3 M& m  G5 `8 B: ^' ^, G        -self initiating in getting work completed, asking questions for clarification
- m) l( Q4 B2 H) H9 r-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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) Q3 O8 M& I! o. z% D( v3 rPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
% n4 @. M$ Y& ]& D  N+ }: d; y                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
, @0 s+ }6 p. @, S' I6 N  u& c- g% H                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
$ g; ?8 E% i9 ~- r1 Y9 c  X' o                                                        Closing date: October 10 ,2008