Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
. \: z: g4 o& e9 \Duties
: g  W  S( D: T- x: d! E$ i! j6 QReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
& j/ v6 w; v+ q! f% f. j( ]5 [-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
" M  ]  I6 Z) l; K-maintains general office tidiness
% |( D9 W# I. B# |Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
0 t" |( ?$ T4 O( @! V        -maintains accurate and up to date computer files and documents
- R* s( G, E) v: P$ `3 M        -ensures all organizations working with the Co-op get updated forms
! H7 d8 i/ ^1 r5 f# y        -ensures all brokers have access to updated forms and templates
  r2 g' B- @, K$ M0 f6 ]7 N4 y        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

% v6 T6 ~' U! n5 S1 p0 D( H6 gQualifications
9 x' ~  t1 d4 c- c        - excellent computer proficiency in main programs
6 W# k) _9 C2 O2 m9 A2 H        - excellent interpersonal and communication skills, in person and on the telephone
, X( r& B- A) ~0 L# G) @        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
" i0 `- k! y9 W4 Y+ J        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
* Z+ B4 B  k1 E$ Y7 b-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
. Z# h& q$ R5 t
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
: w. z9 D8 i/ `0 Y$ }                                                        Edmonton, AB           T5H 2M6       
# I# z5 K! l  V7 d; X: _0 p7 D0 L                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008