Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
) Y$ A' E. H  w  c& Z* k& ODuties
Reception
$ j$ `9 @; ?1 u9 Y-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
$ r6 ?% C" \( Q- Y* [- gives out general information about the Co-op
4 P& M5 L! Y8 m% B  {7 m; y-checks voice mail, postal mail and e-mail daily and passes on pertinent information
3 E9 c9 D: X" i5 N-greets visitors and responds to their needs
6 n1 U. l5 T% H-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
6 l! P" g# C# |* \3 ?! Y* X8 g        -ensures all organizations working with the Co-op get updated forms
! j$ z) }- T( C8 k4 y        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
/ T8 W' f; J1 k% w7 OSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
/ {4 q+ h! w2 ]; d1 C" H        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

0 `, j$ `. l; x2 c) R; Y5 QQualifications
" x: `& b7 G4 r        - excellent computer proficiency in main programs
- E! @  K9 e1 D' _+ o        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
7 l4 k4 F. C5 u. R% a4 e* _
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
# Z2 F/ D' @! Z: l+ U& J+ M                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008