Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
( q- }& ^" ?0 |3 jWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
. g) C* i* A# Z0 i7 `9 jAdministrative
7 r2 x' F; e( M3 K2 I! L9 b1 t5 s        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
* f! [) R4 N4 J8 S        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
7 I, F0 R8 r- i$ o, M        - ensures all current forms are stocked and replenished
4 |8 [* ]( S$ H& H( d% _2 ~4 KSupport
1 @+ f$ n; w5 N( }4 b- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
6 Q5 k3 V5 X: C* `- c& j+ b, D  l        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

7 `+ S& ^$ `! _Qualifications
& A! b8 Q+ \& ]        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
2 Q) e2 b" [8 ~        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
' X: \5 T' G6 I! P% U: A, a, _        -self initiating in getting work completed, asking questions for clarification
-task oriented
2 E- Q+ ]/ Y7 o2 V9 o8 e- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
" \: R" ^& D6 Q! z7 r                                                         E-mail: ann_nicolai_mchb@interbaun.com
0 w7 h6 S/ m4 n* m7 p                                                        Closing date: October 10 ,2008