Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
* j2 F! l: F( t1 \7 ?! `Duties
2 K- x8 J+ }( z9 ?+ A& WReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
# g5 o% }  P. v9 dAdministrative
        -communicates with the brokers on internal decisions and procedures
: p  K8 y' }2 j( D3 [# V        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
6 [) J& ^3 R1 B) {) A        -maintains accurate and up to date computer files and documents
# a. l$ q2 h. M) W/ K        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
( P& x9 A/ C7 R  `. s- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
. ?# w' w4 ?: P        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
. e1 u. l7 t. ^, B* i+ _
2 Y7 u( d- x, ^5 y0 ZQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
" h# l# ^5 ?1 w  j        - ability to multitask, work in a busy environment and be very organized
( {% x. Q$ v+ I* X        - friendly, warm manner
$ w9 E: w) p8 J/ k  i; F        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

1 c& ~+ A) q: V1 vPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
4 w5 S& b0 n5 W3 y                                                        Edmonton, AB           T5H 2M6       
% H9 b! Z. |7 D4 N                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
( u( `- u9 \, ?                                                        Closing date: October 10 ,2008