Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
- n% h, ~" m* U) u$ z$ W3 iDuties
% r9 U8 {# k" G9 G. D4 hReception
! z3 h+ w; W3 j-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
2 ^, i' I  l& d7 o+ g-checks voice mail, postal mail and e-mail daily and passes on pertinent information
! F) J) J7 ^3 p, R-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
( m0 x* L/ d  P7 A8 B        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
, p4 f6 N9 {2 E% p4 b0 Y+ y        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
9 w, U+ @# M# uSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
$ H; E/ q" e( R  T1 e* d6 r        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

- U4 s; B( P0 V. V. }Qualifications
8 V6 z. Y) A0 G/ u7 n        - excellent computer proficiency in main programs
7 Y1 M. O* O4 w8 s        - excellent interpersonal and communication skills, in person and on the telephone
  b- a3 f# a# d+ [- b' {        - ability to multitask, work in a busy environment and be very organized
/ S3 m- W' l; Q/ _; q        - friendly, warm manner
% ?2 Q: `* h5 e        -ability to work with a wide variety of personalities; able to work as part of a team
- O: u; T6 a. u- K" o        -self initiating in getting work completed, asking questions for clarification
' S' X6 ^: ]6 ?6 R-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

- E0 v1 x' d1 |* z& C4 W) y7 ?9 MPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
, Y, }8 j9 L  n4 e: Z                                                        Edmonton, AB           T5H 2M6       
( o: ?+ L! e! n7 j; q                                                        Attn.: Ann Nicolai          Fax: 780-4282748
1 ]( X0 v5 S# x( F# {5 l7 y& r5 H                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008