Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
5 I3 w; I3 Q; [5 D; ~) O) D+ F) O' W-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
% X; G$ F9 J* L) B! Y) j- gives out general information about the Co-op
" X( y8 h! j$ u/ c1 l) ?' e-checks voice mail, postal mail and e-mail daily and passes on pertinent information
7 B, h8 J% }2 g( A8 O$ z- _-greets visitors and responds to their needs
-maintains general office tidiness
1 Y' f7 Y/ P/ D3 k' T, SAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
% S( U$ L1 N( H0 B. X        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
/ e* L+ v; V4 ~' M$ W        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
$ l0 E& B* M, }* v# V* j- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
/ T, k: {$ `/ B" d9 C+ z6 s( A        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
! f6 F  Q- r8 g        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
4 \4 P! a5 t! F3 {+ e        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
8 I( S+ v: F" C+ I        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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- x# ^+ o6 Q' aPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
2 s1 d! K/ \% Y                                                        10867 – 97 St.
/ x. H! c3 ?* r* N; I5 X                                                        Edmonton, AB           T5H 2M6       
6 N6 W5 l  L9 z3 }, D* C                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008