Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
% S! V8 p% J( k* J# {! k6 t4 i8 wDuties
9 m4 j: s! [# y5 U/ MReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
2 Z/ f& w1 C: `# I) w  b- gives out general information about the Co-op
3 W7 v. H2 T+ H4 f6 Z-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
) d- u/ |7 v# ?/ s        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
: ^. k* ]9 q' j8 S, _: y1 g+ _        -ensures all organizations working with the Co-op get updated forms
9 d4 _, |: c4 ?        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
- w0 w: S$ [% F1 `        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
% Y5 [( `; n. v4 ^; x! {; t        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
, |( f1 @/ H# r        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
$ O- g! M) }" B3 K' m# S5 s0 S& H
- l9 d9 a7 K, x9 l& B( q- LQualifications
- l5 p7 F, a, x" C. T, F2 G7 Q5 n        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
! h; r( t( M& j$ [-task oriented
# P* `7 D0 k  ^* m( w5 `  Y- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
% q! M* }- C. `8 w1 m1 \3 Y                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
8 a8 s5 ^, g' Q2 |3 f                                                        Closing date: October 10 ,2008