Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
7 b- p" N& {. w9 i- gives out general information about the Co-op
7 b" g; b" p) L* q1 I% ]) V5 _-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
+ D$ ?0 i: G: D5 T        -communicates with the brokers on internal decisions and procedures
9 ~0 N  _% m: X        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
; ~! N: O1 P) J; w        -maintains accurate and up to date computer files and documents
2 _& o. e) H* g: d. h1 m9 u        -ensures all organizations working with the Co-op get updated forms
1 N) C  f! r$ r# g# g" E        -ensures all brokers have access to updated forms and templates
# d8 [( `! Z8 g( |9 z8 m        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
7 C# i8 Z! H& t/ Y6 J2 a" jSupport
  X0 C: v2 w. W- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
: [7 n$ |4 }  Q7 w7 _, E. a  ^        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
% t" X/ G6 @3 M/ f/ m5 i& Y; }3 A/ F        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

6 s! g% W6 Y8 _1 I) G0 g+ X2 wQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
# c3 @+ p8 |8 f  W" t0 N( \- [' j        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
6 g  r. M# L2 Z3 x-task oriented
0 q: ]0 u. ~3 J8 j! `, }" [- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
' t8 ^7 q( X, g# l/ f7 o  x& `0 G% b                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
. S+ I" i* K3 v1 U: @. U                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008