Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
/ P/ d+ K* y: Y+ Y! X3 Q" {Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
5 m* [2 W4 g3 U9 v1 j0 i9 F- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
" h  q3 V! b% t8 Z8 u' R1 c0 W-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
! U- @3 i. p" t# i- a$ s! y4 P9 N3 U        -communicates with the brokers on internal decisions and procedures
+ d9 ?/ ?1 O: |  a0 c: J        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
9 v4 U) v- F' B! c& [  T        -ensures all brokers have access to updated forms and templates
3 D3 r. e1 C2 B3 G' x2 Y! v        - photocopies materials and information as needed and requested
: {' t6 ]' I. }( p) V1 I        - ensures all current forms are stocked and replenished
0 E! i1 Q6 \' `" O: X& ~, M+ L9 r2 dSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
1 Y4 t/ v) A# v1 e        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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: y, C; @# O; kQualifications
        - excellent computer proficiency in main programs
" b" o0 u! E0 N  r        - excellent interpersonal and communication skills, in person and on the telephone
+ G% `$ U; r$ S        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
5 |( W! I* M2 ?; S- u- {        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
  O1 N& D  x2 N
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
( k# M' N) Q4 L# |' G                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
9 l* n0 m0 I2 L. I9 V/ Y                                                        Attn.: Ann Nicolai          Fax: 780-4282748
0 Q5 ?. D8 P8 Q                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008