Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
0 L" I9 R* o2 W3 fDuties
Reception
( v& B5 a( H2 W1 y) b-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
7 V! O" Z# z6 g: s-maintains general office tidiness
Administrative
/ d" {% Z3 y+ C+ y        -communicates with the brokers on internal decisions and procedures
6 I3 [/ I' n9 A        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
2 _! I  R( T0 X# j0 {6 u* o        -maintains accurate and up to date computer files and documents
8 X# `- c* c; U  v5 A        -ensures all organizations working with the Co-op get updated forms
# I% i* x7 y; x( _9 v        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
( }1 B' n: }3 K7 f# T2 ^/ MSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
* [0 _% ]+ I, k6 h* `3 U4 Z        - assists the brokers with urgent tasks
  S- M9 H8 ]3 n        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
, t9 f/ i+ |. \        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
  o0 b+ }2 m1 M
* T0 N8 z. a& d9 CQualifications
# I1 S0 |9 h  O+ r6 v* B, j+ ^        - excellent computer proficiency in main programs
6 N1 r* ^5 H9 V+ T/ o' m        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
7 J( ]0 g7 E2 ]. h3 P        - friendly, warm manner
- T* P6 n+ L/ @. y        -ability to work with a wide variety of personalities; able to work as part of a team
) n3 T. E2 [, y1 D7 Z: a: g        -self initiating in getting work completed, asking questions for clarification
* m% n$ t; x* J+ H) u-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
8 q2 S- g! U* s: R                                                        10867 – 97 St.
. y  m/ o& x" n% N8 `& e" D                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
' M2 |# L* r- y3 b+ k$ d0 F                                                         E-mail: ann_nicolai_mchb@interbaun.com
: B8 l3 c: x& T6 B6 ^$ ?; {                                                        Closing date: October 10 ,2008