Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
! V% d+ b: s  x6 _+ B, OReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
( y  H* r" v- q) g- o- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
4 N8 o" c8 _: {9 R6 h. o-greets visitors and responds to their needs
-maintains general office tidiness
3 _6 z9 l' u8 I7 tAdministrative
        -communicates with the brokers on internal decisions and procedures
3 b4 r' w3 N9 z3 J9 F3 q# Q8 G- R        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
% X$ c1 Y9 c- h3 V0 ?. a3 T        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
& g6 M% b0 U& r; |& `0 zSupport
4 Z- p% l) ~: o6 p( Z: S* r- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
( R& N( `3 v, o! R# e
Qualifications
        - excellent computer proficiency in main programs
3 O, C$ V3 T/ O% L) h7 ]6 z. b$ x6 \        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
; m2 g; N' C' \5 P) ?! S. ^# v6 z4 }        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
7 H1 O1 K; W2 g) J4 J8 l-task oriented
, P$ u8 @: E1 [6 z1 P7 i' @" y- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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1 C8 x$ S$ e6 ?" g: H0 ^Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
% B1 V0 I. H* V- l                                                        Edmonton, AB           T5H 2M6       
& }7 x" C8 j5 x  x# O  }. D' G                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
* R0 ?! X0 q/ o                                                        Closing date: October 10 ,2008