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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
5 e' \1 L1 ^# d, {Last update: November 17, 2006Reports to: Department Manager
* n' ?/ M, o; A" W: c8 R$ qPosition classification: Non-Exempt
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Job Summary:" d5 z! L. K6 H( j, G- V$ q
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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Essential Duties and Responsibilities:2 k. }# F* b( @* u# U/ t
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.6 Q9 ~, u; ^/ R7 [) ^. T, S
· Reviews field drawings and inspection reports for accuracy and completeness.% v& _7 l- R1 {
· Provides technicians with required reports and assistance with report preparation.
3 q$ c! ?9 {8 }: G: L3 N% \" ^· Manages report database.
. |( I( p: m$ @6 h6 X" W· Tracks purchase orders and matches with work orders.
1 q5 R: j/ c7 N· Organizes and files electronic and hard copy media files.* N7 ?: ?, G5 }" u
· Provides backup support to other members of the department.
l2 R; P! ]0 u& _/ l1 { t· Other duties may be assigned as deemed necessary.
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Knowledge and Skills:
7 _8 o" |# S: J* `" W2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset. y$ T& q3 j8 `, x9 v. D
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Certificate or Diploma in Office or Business Administration would be an asset.
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' S0 p0 C: g1 ?4 i x6 P9 HExcellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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