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1 b# p0 C5 F6 d' y+ j, y0 XSummer Volunteer Services Annual Projects Assistant/ s5 {7 Z6 \9 o4 ?3 l
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Purpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects.
# |/ j# F& d5 |To assist the Volunteer Coordinator in completing up to five annual projects:
6 N& [2 S( w& ^8 V8 M2 i3 k1. Volunteer Evaluations: May, & June 9 j: m: S- y6 ^7 Z5 }
Distribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments.
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 Distribute evaluations to on-site volunteers: l! {7 ~% I* m( E
 Collect completed evaluations from on-site volunteers 3 P2 L1 L& q. X
 Collect completed forms from prior groups (from paper file)- M% \0 l* H' g# N* v0 ] i! W Y
 Enter data into Excel FCSS database
( y* h8 H# ~4 d3 d$ X' F' u Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team8 |. F$ Q: e( m/ v) G
 Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations
) @- [# {* m5 e+ W5 V File all completed forms and results* u1 N4 Z- f( q. r. w
0 e# E \+ g2 F" F) K2. Volunteer Appreciation Project: May & June
* k5 O2 |. K2 O- ]: DAssist Volunteer Coordinator with details of Annual Volunteer Appreciation Event./ p2 |. h! X% m. v: o3 U: E
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 Create volunteer appreciation event invitations
, [4 W y% ~, h% ]& c3 _: Y( u Create volunteer appreciation event posters D4 s4 X9 G# l" q% s" B
 Distribute invitations and posters
3 r' a8 D J5 S8 D$ r: ^& e Create invitation RSVP spreadsheet
' v5 N6 P8 e; O5 r; L& ` Shop for supplies. v8 [1 y4 k# h' w& l, l
 Assist with Site set-up
% F! l1 S. g* O& P) V Assist with Event hosting& Y% e7 d3 A6 S7 v
 Assist with site tear down
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/ f3 b5 ^4 \! j3 J3. Database Update & Audit: July( ~" ?6 I& k$ t3 F* V4 [! c
Assist the Volunteer Coordinator in maintaining accurate and up to date records.8 v2 S8 n1 ~: F( R
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 Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).6 r0 Z' O2 b j9 v
 Make any needed updates and corrections in excel database. K0 H9 m- G$ y% T# a* w
 Update and/or correct volunteer contact information in excel database, s- w$ k$ U6 M% y# s; @
 Update and/or correct volunteer contact information in filing system
& |7 ] F# a8 f Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team7 i) @! C; [! B; E, ~
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& p8 ~- e% {: U4 L/ a. E1 v* E4. Angel Tree Gifting Program: July & August
; `0 A/ Q) r+ ]/ v. g5 G' {/ pAssist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.2 k) _" d/ D9 f3 Q1 \6 l
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 Create a letter to be sent out to previous sponsors
4 K# b- }: C! m Mail out letter to sponsors (email and post)) `, P; }! r* o J! ^$ A: G' ]
 Contact sponsors for current program year’s commitment and start dates
1 D' Z+ B6 r2 Y Create schedule for sponsors start dates! V( A0 P7 Z! j- T! T! B
 Schedule dates for collection of toys
6 h2 d- C" `" T8 @6 W9 z/ L' y Send confirmation letter with start and collection dates to sponsors
( U$ D! B: u+ u* H+ [# `8 b/ L3 r* ^0 ^ Distribute first copies In person, via email and post4 @3 J4 H- ?! ?( w- b G
* f$ f6 j$ V( U% _% C8 k5. Volunteer Newsletter: July & August
0 B# I% u, U" I* l- r, BAssist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.2 H- c4 _! r- a1 V9 f& z
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 Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:/ j1 \- ?, y& u, g: _
o Create a Newsletter template
6 c8 p6 B X# Ro Create creative titles based on Seasons or pertinent Events
! r& N* f' i7 F! g0 ro Enter pertinent event, fundraising, volunteer opportunity dates
& f# E! b6 s9 e0 x9 [8 ~ Jo Enter appropriate pictures* R( v! j9 t* @
o Choose and enter appropriate quotes for theme for each newsletter' P I6 u- f' {/ ?
o Write a short informative and motivational message for each publication
7 A/ P! {; I! j% |o Create a color scheme for each publication
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Education:: R1 p9 R* v! `+ \8 K
 Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.7 c- A' E- N) G- ~/ r/ G8 D
 Completed course work or proficiency with Excel, Microsoft Office, and Publisher.
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3 z2 b& h! f3 d6 S( sQualifications:
7 b8 i1 U% m' j6 P Keen attention to detail% J) r" }/ S3 U3 R7 c" A
Creative visual and written skills! N- }# \1 D- p5 {& |- f3 Y6 [
Ability to work in fast paced environment
8 @4 R4 n H; F/ k. P5 s6 w- `4 m5 Q( h1 W Ability to handle multiple deadlines
) L7 z. Z _) T5 A* t: _) o) y5 r Flexibility
( e4 n, O4 b+ y6 M) U Excellent word processing skills+ W; ~/ f; u) l4 P& f. i0 Z
Excellent command of the English language( D+ O0 D4 |* g$ s5 C4 A
Above average written and verbal communication skills1 y! ]* r6 g1 Z: @5 Q; W6 X. M
Good organizational skills* L) O5 O, k7 K% O& w
Quick typing and data entry skills
/ K$ C- w- ?8 G5 B5 n z Accurate data entry skills
1 [: Q6 l' w1 b. q% s% d9 KAbility to work independently and on a team8 j t' ?, f% T! A" E3 h( t
Ability to work with a wide variety of individuals
6 I( Z% t. L8 R! M' T# t4 ?/ HAbility or experience in working with marginalized and disabled individuals0 H2 |) o) d- n3 f7 t: [1 h
Excellent customer service skills
8 B, S$ O% L; y4 h" rRespect for the religious beliefs of the Salvation Army Community and Family Services
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