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3 u$ Q& Z8 [7 G8 r3 r; ISummer Volunteer Services Annual Projects Assistant
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; T4 O9 \5 H/ e }, }6 {+ X! yPurpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects.
- H9 M( b5 h4 n+ s0 l8 iTo assist the Volunteer Coordinator in completing up to five annual projects:
6 S- ]7 j$ v" [' |) W- V' X1. Volunteer Evaluations: May, & June % `- C( D1 e0 D6 {5 b4 w& S
Distribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments." W5 h. |% x4 v
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 Distribute evaluations to on-site volunteers
1 C; A) V: R5 b/ S, E Collect completed evaluations from on-site volunteers / ~. G+ W4 Z8 v" r8 _2 B: Y
 Collect completed forms from prior groups (from paper file)2 ?* k: E6 o, D ] R$ D1 G
 Enter data into Excel FCSS database; p# E. Z" e+ t
 Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team
# C2 C ^" _$ v- G: T. N& I Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations: N8 h4 e% U/ u+ Q# X
 File all completed forms and results- Z3 d! I9 M; u8 n" v0 r& [$ K, ?& C
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2. Volunteer Appreciation Project: May & June
I4 k. L8 j2 GAssist Volunteer Coordinator with details of Annual Volunteer Appreciation Event.
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( x+ ~7 q2 C) _8 e" b Create volunteer appreciation event invitations7 e; z" f; f# O. ?( l% M1 Q2 f' m8 P
 Create volunteer appreciation event posters. A8 ^8 E' n) d1 e, Q
 Distribute invitations and posters
+ l& x4 _' A% J; y. s, } Create invitation RSVP spreadsheet3 j2 B8 H: H* S% P, d3 J; A
 Shop for supplies: }. K! w' v0 F6 o. i1 C8 O4 y' N6 q
 Assist with Site set-up
3 s! i0 D" Y9 N' ?" c Assist with Event hosting* C' H9 V& a- q2 G/ P3 n
 Assist with site tear down1 K+ z/ K, w7 U' z s/ N7 P3 `
+ X6 u, a- {& Q, I5 ]3. Database Update & Audit: July9 A7 U5 w' A* ` E% Z. p4 v
Assist the Volunteer Coordinator in maintaining accurate and up to date records.
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 Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).4 ?' M/ b' k. r4 ~, V+ k
 Make any needed updates and corrections in excel database.; V/ D! C- o( ]! a+ s2 R
 Update and/or correct volunteer contact information in excel database
* `9 p0 S2 I7 G0 ~ Update and/or correct volunteer contact information in filing system
$ z* s' s3 n" g! z: u Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team0 h9 F& N+ `" X( q \0 S
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4. Angel Tree Gifting Program: July & August
* L2 Q& X8 d: b7 W g3 EAssist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.
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- [: u* d/ I+ {5 w9 Y4 V Create a letter to be sent out to previous sponsors* k* g8 |! K6 P Y
 Mail out letter to sponsors (email and post), Y8 w+ e% P2 v/ R2 \7 T x
 Contact sponsors for current program year’s commitment and start dates
% ^& p. L8 s8 S" x; c1 u1 w Create schedule for sponsors start dates. j) P; I9 y z
 Schedule dates for collection of toys
. D% @' |& |7 ]# p3 H! l8 Y, v Send confirmation letter with start and collection dates to sponsors Q9 v1 s$ F; g& }% e9 W) m
 Distribute first copies In person, via email and post9 J. w3 e' Z8 ^3 b) K( S( _
) ]7 u( u, B( f t5. Volunteer Newsletter: July & August% k4 U2 K* F0 i. A1 q
Assist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.
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 Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:
. x$ \8 c6 }$ V2 O2 a% }2 C4 Uo Create a Newsletter template7 \! B( T2 S7 m, H2 {" `
o Create creative titles based on Seasons or pertinent Events) i* s8 R2 w9 _& L0 g. O
o Enter pertinent event, fundraising, volunteer opportunity dates # D$ x, @& q. x2 Z* g' f
o Enter appropriate pictures
6 j. @" w" L* N; M2 Q- J% Co Choose and enter appropriate quotes for theme for each newsletter- t3 G) a: W# B- }* S5 S* W
o Write a short informative and motivational message for each publication3 y, `8 L' a) m
o Create a color scheme for each publication
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Education:3 n# L, }- }/ V* |$ ~
 Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.$ q4 [; [6 F) S/ T; A2 O; n0 T2 R/ w
 Completed course work or proficiency with Excel, Microsoft Office, and Publisher.
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. h3 O- _' \7 q" }3 y( Y4 e- H% DQualifications:
f6 [0 Y) h* g/ E Keen attention to detail
4 f4 h" n- r Q' G9 G Creative visual and written skills
! K" X+ u3 C) r/ ^' {. s Ability to work in fast paced environment* d! j) ?( K, h) L7 t" L& J
Ability to handle multiple deadlines
: G; A3 s% \/ b Flexibility2 U5 U1 N0 z' T' ?' k+ O" z
Excellent word processing skills
; o' t- \$ \9 V0 n Excellent command of the English language
) m- r4 E* I6 H0 C6 Y$ V6 ?8 A Above average written and verbal communication skills3 u" H1 q0 o! v+ k0 S
Good organizational skills: w9 y$ N* f2 e% @
Quick typing and data entry skills
0 R% ] x: U# u* J- Z Accurate data entry skills
- W O6 c5 V, D7 jAbility to work independently and on a team
, G# Z3 o9 H5 `8 U: LAbility to work with a wide variety of individuals
6 n5 [, i# g0 {) PAbility or experience in working with marginalized and disabled individuals
0 Q! s" l0 Z2 KExcellent customer service skills* Q) _4 Q. H @1 F) Z
Respect for the religious beliefs of the Salvation Army Community and Family Services
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