Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

% x0 A3 Y* _  x. q' hChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

0 I2 M2 J. I9 I( }' L• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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  c6 J* r7 t* p3 p! p" X• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

; a% E, ?" j% L( k• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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6 N) _3 l; D8 f" f; z7 i• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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+ F- J$ P& ]/ Z1 G4 d% g# Q• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:
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3 u  ^8 n1 J- e2 T8 y• Maintain inventory of communication materials.

& L& |1 x9 z' t/ o% }( a; O• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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% \, r8 ^. @' F; f; k( S' g: i. J• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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5 j& Z7 p3 ~4 u7 B• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

3 U  g5 ^$ q' k# M7 k• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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+ v: I9 O7 [! `% N, v• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

. K) O# k8 b6 `6 `" Z1 B: OFund Development

• Provide logistical support for key fundraising events such as silent auctions
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  s# K8 @1 j% p8 ]9 w0 X• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

2 k- S. J! h0 _- `# K- H$ I2 Z) W• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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1 a  w) x' S+ ~0 C% M  i• Support logistical work required for CFCA’s Annual General Meeting

; \- ?, ]( @, J) w' T• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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; J# u$ Y' H# l3 |# [* D3 OSpanish language abilities are an asset.
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6 v* c9 i2 t7 |8 A: mThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

# V1 r& S- P. X9 p5 N+ F' x% D) M) @Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org