Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

2 B. \% y7 e# l' r& E6 J9 FChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

. z. e! Q# I  q0 ^9 ^CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

% Z, ]7 v7 t6 r3 YKey administrative duties:

: b8 i; p7 l" P' o8 G' u* W' w% Z• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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+ R3 L, e# Z* Q, H& o& w2 F• Complete data entry in various programs.
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* `2 a7 L# ?  n  _• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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3 w  E! |, c! j3 k6 E• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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& i7 Z' {2 b/ m/ d& J• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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, a( q; B) v5 x8 }1 V% S! l• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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+ k  T5 u7 G5 `1 C, mKey program support duties

International Projects and Public Engagement/Communications:
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, [2 [! Z0 s! Y  d5 Y2 m• Maintain inventory of communication materials.
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# b. o9 r' k' R1 s+ b$ V: t• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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' v/ L' Q- b& \0 W) ^; f• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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: N/ @  e4 O! X  [• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

2 K) @0 c; r, ?Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

6 V  M) j/ ?: h( e5 ~( h; R, Z) ZTerm:

1 n' q: ?% I$ o8 q6 R' p6 ^' jThis position is Permanent part time (20 hours per week during regular office hours).
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4 ?( f0 A% T) n3 d3 i% a7 YStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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& x" }8 I1 J; D! P% A+ K% OAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

6 ]0 P5 |# H, q: {. ^6 LWeb: www.changeforchildren.org