Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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1 y9 \, M# ]( p3 r" c( g. iChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

( @/ L. q  Q! k+ ?  B+ p3 V& HCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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; v# @: m7 ]! lKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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2 M: `' o$ p, @* r$ v0 j* V* a• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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/ y, e- X4 G4 H9 T• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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: Z" l1 V1 F/ G, d7 W8 O• Manage office technology software licensing and hardware maintenance.

- a+ Q* V) m9 L4 ]$ ~0 h• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

& z  E. b+ Q! S" ^0 u$ ^• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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* @" @& r5 g0 y& R  n6 k$ a( ^! n; i$ D• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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/ i) l1 y' c4 S7 K• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

4 ^* D3 O2 w/ s0 j0 y/ n• Manage database and support distribution of print publications.

& j+ X7 x  J/ D/ }9 H+ y2 R5 [• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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; }$ a5 Z+ [! T% C7 w$ y8 |Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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: Q5 r, r# F- t$ G6 ?• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

9 k; n; ~* [4 w( M6 d• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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# w. ]" R0 K+ n7 h( W* u  L- @1 EThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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  Z7 {/ b3 b* a. pAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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6 ^8 I4 Z+ h5 ?$ V% m: }. F7 oPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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# D' ]& K2 z% K/ ]% s. lWeb: www.changeforchildren.org