Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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' F; l' L) X& R& ~0 rChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

$ d- v. K6 E% h* V0 b7 R6 xKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

+ [1 F& d+ C' m9 ]7 z+ s• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

" D; d% E  i, U# k% p' Y& H% m. t• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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; l4 {7 W' r1 e& W9 k6 H) N' ?* s• Support maintenance of Human Resources records and the development of employee handbook.

6 v9 _6 T, k( {# A' ^• Perform financial administrative duties as required.

Key program support duties

. Q2 M' N& ~* `2 r2 d# t1 H- A7 LInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

# |7 I: @, F' H# n• Support management of online publicity and communication tools.
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5 v" `4 M' o  N3 d$ t- X- I• Support the promotion of CFCA events in Alberta through online and print publicity resources.



* T' s2 R; ]" ^• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

: _1 a2 H( r2 c$ [$ z6 c• Manage database and support distribution of print publications.
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  H8 m8 q6 x9 s# x; G4 _• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

' C% q+ |2 v9 z6 z, ]Fund Development

/ R8 u! K) @! Z8 U' P; ?- C• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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1 D4 \8 _0 b' V( ~4 b• Support logistical work required for CFCA’s Annual General Meeting

% O7 T( c( h' o! ~• Assist in administrative tasks related to donor recognition and event reconciliation as required.

# b: G8 Y$ o7 ^- Z5 M! ~4 qSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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! O! j5 N, {) `' ^% y% G; KSpanish language abilities are an asset.

7 P6 s2 Q  F/ O$ YTerm:
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This position is Permanent part time (20 hours per week during regular office hours).
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2 f! }" `4 T1 d, u7 s' |Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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: }5 O% t0 d0 s$ B' _. CThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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1 }# L7 C8 }4 `. E' S' I/ iWeb: www.changeforchildren.org