Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
) J, {$ I( E# v/ t( r/ `% K: ?Reception
3 l& f9 b$ \/ D5 H2 C. M-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
2 m4 Z2 M5 _' z7 `. r% ^- gives out general information about the Co-op
. X7 R4 ?( Y; U: {  [* Z: X-checks voice mail, postal mail and e-mail daily and passes on pertinent information
5 L$ u- J5 E5 X7 f- e-greets visitors and responds to their needs
-maintains general office tidiness
- y7 B# F( I; HAdministrative
. D! m0 D# k" b        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
8 c  W  P; t- S) C, X( n. S3 D1 K/ ?& b        -maintains accurate and up to date computer files and documents
+ q4 R- Q# m* |4 d        -ensures all organizations working with the Co-op get updated forms
* n$ E+ \# w, M5 U7 T/ \$ G$ ]        -ensures all brokers have access to updated forms and templates
* Z7 m) b/ D8 e        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
* V3 C4 B, G$ L0 X& d& m. M7 v- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
$ i- G( m# ]( N# ]3 L* V% f        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
+ F7 n" d% T9 e/ c2 A9 z+ p. \
1 E% k1 u1 l! D3 gQualifications
        - excellent computer proficiency in main programs
5 R& m, |/ l3 J. B! i5 V/ z& j        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
/ O3 V" o* N% Q/ T        - friendly, warm manner
+ j' L  `0 p1 B* M3 F' V3 Z0 B        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
5 R  L8 A$ I9 d, A* |, D" g8 Q-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

0 p7 ~+ _; G! u- QPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
6 u: ~/ w$ l9 P                                                        10867 – 97 St.
' ]5 W! o# C! U6 s                                                        Edmonton, AB           T5H 2M6       
( s. i& H; x& }( A+ z, v                                                        Attn.: Ann Nicolai          Fax: 780-4282748
6 C2 v, e* U- R: B6 K+ g+ V                                                         E-mail: ann_nicolai_mchb@interbaun.com
! B9 m& z! z& j! ^0 n- u5 q                                                        Closing date: October 10 ,2008