Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
6 C. V- u% p# n, a7 H- f& _-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
) x9 N0 P  |: M( s* j        -maintains accurate and up to date computer files and documents
1 e4 a, N6 k/ c3 L3 m/ w        -ensures all organizations working with the Co-op get updated forms
) {3 G2 a7 o2 H8 \7 ?' i" R        -ensures all brokers have access to updated forms and templates
8 e  ^1 C" H2 x* V4 e$ }0 N        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
2 X; z1 f( j1 L* E) u) YSupport
1 k9 v0 }9 Y4 l' y6 n- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
& C7 L) ?6 F  }. Q        - assists the brokers with urgent tasks
, k0 t, ]* N$ V- [        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
" |, @. w2 D- o" A, y& M, W- k        - excellent interpersonal and communication skills, in person and on the telephone
1 Z. a, w6 T# L: t3 o1 d  `7 s4 W        - ability to multitask, work in a busy environment and be very organized
1 }( J6 b+ ]! F, L, O; u        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

. p/ {+ c- [* x9 |0 O' R- w' ?Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
. q+ T: U! q2 ^                                                        Edmonton, AB           T5H 2M6       
7 }7 |1 Y9 [6 f% Y- _+ m                                                        Attn.: Ann Nicolai          Fax: 780-4282748
7 f: S: W( \* |# n: _                                                         E-mail: ann_nicolai_mchb@interbaun.com
; r" c) j+ g1 }- Y6 k$ z4 Z& \                                                        Closing date: October 10 ,2008