Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
& {( {) p& T+ [We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
, j9 N8 |( q2 q7 m# dDuties
: N9 @5 L# _* j6 l1 y! k# uReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
) w2 h) V" H) L5 u+ ?  M  p, j- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
- p$ Z/ D+ S' Y4 W! |-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
$ T; j! r: s7 t3 g5 I$ b        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
0 U' a3 L3 `2 w; g  K. W6 P& }- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
3 c: `0 y% u! P' y        - assists the brokers with urgent tasks
; s2 S; N6 ?: R0 T# _6 j. M        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
6 e! A7 r$ F, v/ T9 v1 f! L        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
/ U8 o, [4 e8 B! V+ G8 O4 v9 J' l        -self initiating in getting work completed, asking questions for clarification
) a- V- s( k# ^, \5 {-task oriented
' r6 L" ?6 y" t  x# Z- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

9 N0 X; P* V* y+ oPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
! L* }+ |3 E6 q5 v! S- h                                                        10867 – 97 St.
9 R$ j9 t" q0 O3 R* k9 B                                                        Edmonton, AB           T5H 2M6       
4 {( m3 Q) \( }# d* h: Y2 q                                                        Attn.: Ann Nicolai          Fax: 780-4282748
! g2 D- K+ G7 m9 C                                                         E-mail: ann_nicolai_mchb@interbaun.com
1 W% K1 G; l6 n. y/ `. D2 G                                                        Closing date: October 10 ,2008