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The Multicultural Health Brokers Co-operative# k8 k$ n: u9 l% U" A
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
8 H0 u, Q; ?, Q: `! B HDuties
8 w+ C% x0 s5 _, ], r2 p* AReception! W! L J, V4 {! P! w
-answers the telephone, takes messages and ensures messages are given to brokers and other staff
2 o5 f" c9 N$ Y' X; y- gives out general information about the Co-op
: [( \2 ?7 W# E" z2 S: z-checks voice mail, postal mail and e-mail daily and passes on pertinent information
7 e* H3 L E% x& u-greets visitors and responds to their needs
0 _) K0 V- c* U0 Y/ k+ G# |-maintains general office tidiness
. N1 S& p3 p$ b+ NAdministrative5 s5 B. p% i6 K+ G0 e
-communicates with the brokers on internal decisions and procedures" Z# t2 k$ L3 F
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)8 ~+ [! b9 L; \2 M# Z
-maintains accurate and up to date computer files and documents
# E% V G' l, I! ]- p* b -ensures all organizations working with the Co-op get updated forms
* V# K1 [9 q" {& I8 Z -ensures all brokers have access to updated forms and templates
/ L8 F3 K% g$ C8 K - photocopies materials and information as needed and requested
+ P- }& f. i' g2 h - ensures all current forms are stocked and replenished 0 s; t, g. t! ^9 b& H
Support' N9 A5 S/ \% Y _0 [ m5 A
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed7 ^1 p" @8 G/ d6 G/ L8 I) F- X
- assists the brokers with urgent tasks
* A" a3 l# q6 }" c8 n1 O - assists with the ordering and maintaining of office and hostess supplies at the Co-op
) n/ C6 E9 t$ G- u0 u( q* T) U; T -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
0 L- q5 q( L# d( U: j9 k& R - excellent computer proficiency in main programs
% _3 _& _( x7 g# W* l1 i! |$ ]6 ` - excellent interpersonal and communication skills, in person and on the telephone
9 q& `) K) S& B: _. V - ability to multitask, work in a busy environment and be very organized& a( @, o+ Z3 `; \
- friendly, warm manner
' F5 h/ c: N3 c2 W$ y$ S -ability to work with a wide variety of personalities; able to work as part of a team
( s5 \, S4 i4 C5 o6 k1 U, u -self initiating in getting work completed, asking questions for clarification
' n9 U! X" C E& ~! k! t-task oriented
+ _" U! V8 p+ T4 Q- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context ' v1 e) U( x# [
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Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op
/ p7 P m1 U( i/ L. X0 O 10867 – 97 St.6 E( S9 p0 B- E
Edmonton, AB T5H 2M6 4 Z( M& T; V, ~
Attn.: Ann Nicolai Fax: 780-4282748 o8 M! Z" C: \6 F, Q$ Q
E-mail: ann_nicolai_mchb@interbaun.com$ L, s l5 ?8 @6 l6 T4 l5 k9 t: g
Closing date: October 10 ,2008 |
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