Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
! y- e) `- i# I4 M$ ?" f* ^- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
) |, i' [. ^' ~$ {$ u  b( w4 y-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
0 j2 `5 T& p, @, ]9 `        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
7 y( S7 S6 y+ D6 Q/ n% p" m        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
6 W9 Y4 Y9 `0 |7 w+ x9 }9 H( u  \        - photocopies materials and information as needed and requested
* E, h! V" l& u: b7 z        - ensures all current forms are stocked and replenished
! J4 B: K6 k' v: F3 |Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 ~" U. s; {4 I# {        - assists the brokers with urgent tasks
' M# M% N0 x' l  D7 I        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
3 c. Y  N% R) ~9 m+ t" \        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

4 H3 X' n$ E! i7 j& NQualifications
0 [6 o( L* |/ e8 o/ g        - excellent computer proficiency in main programs
+ N2 D) P& @- o( G% ^        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
3 ?+ _' U4 I" V1 D$ b: g4 K        -ability to work with a wide variety of personalities; able to work as part of a team
8 \8 v6 o7 q- M; L% F        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
" n. x2 e$ m' \                                                        10867 – 97 St.
) ~! e7 J2 k" e5 s: C                                                        Edmonton, AB           T5H 2M6       
4 o/ `( z3 U3 G$ b4 f                                                        Attn.: Ann Nicolai          Fax: 780-4282748
1 b: h; i4 ^# N6 N                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008