Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
7 o' }/ z3 R; O' s* Q% S7 m$ cWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
8 e3 O  v2 ^; H1 V* y$ gDuties
Reception
8 ]- r4 e$ k0 ~; y% q-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- t" @# w8 {4 f* b- Y' O! @5 B- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
! B2 @5 I5 n  d5 h  ]- ~-maintains general office tidiness
6 X! \1 D5 M2 b- o3 e6 l5 n3 E; sAdministrative
1 z/ s* F4 j. ^& Z: ]4 }        -communicates with the brokers on internal decisions and procedures
$ t- J$ t# P  V3 A4 s% I9 }7 a        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
+ b* {. m! [; p+ p' `+ m  B, [        -maintains accurate and up to date computer files and documents
3 \! ~0 {& u" U1 I& k& e        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
0 x3 A  p  o6 R7 x, ]; \  w        - photocopies materials and information as needed and requested
4 e" r- C! x3 k# u) y. |0 Q        - ensures all current forms are stocked and replenished
/ ~. @7 n: X; M( y9 u  N  }Support
8 Y) [0 {5 E$ R0 w- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
: m6 E4 z. r% v; `        - assists the brokers with urgent tasks
6 t5 Q* q6 r: I: o8 R( V; ^6 f( x        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
( r1 l) ^. e; z. p2 d        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
' \4 ?9 j% I, g5 I& o
7 D% E3 G7 B. ZQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
! P9 B7 F4 t5 j* l# m) A' J7 z        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
2 G8 Q  {- _0 A( d        -self initiating in getting work completed, asking questions for clarification
-task oriented
! p( a: C5 \- q* \- @: F# ~; T- A- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

, r0 X( M5 r& pPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
8 |. D, @' p# U6 u' L8 I                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
$ C0 D1 c+ e! _  G- I8 @                                                        Closing date: October 10 ,2008