Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
! F" E: J: i6 n* B- T$ R5 K7 P' sDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
: x7 `3 E  T9 o% d* b-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
, }+ X* j5 Y4 _0 V' b-maintains general office tidiness
8 w# A7 Y. q0 ]7 b" _% ~Administrative
        -communicates with the brokers on internal decisions and procedures
5 o6 G' R( b) Z        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
) l* Z& Q/ q4 Q! ?" L. M! c        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
! N, ^% ?2 m2 d9 @1 d: E        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
  d* m8 n+ |& O) VSupport
: F! H" \8 F+ d3 W2 G# j- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
  w7 ^* i- K6 l+ t5 `        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
& g* C* b0 W1 f9 D6 o        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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; c; \3 J, Z+ y9 F0 aQualifications
- B1 @! }2 q2 C" F: i  `        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
/ E1 I8 L9 R* t% a8 l        - ability to multitask, work in a busy environment and be very organized
  A; ]- `! o' d; L$ N( _        - friendly, warm manner
2 ]4 S9 x9 M# I4 m5 u& Y$ l        -ability to work with a wide variety of personalities; able to work as part of a team
2 M/ _9 d1 r- x( P4 @0 P; d        -self initiating in getting work completed, asking questions for clarification
' k+ P5 Y$ _$ t* O-task oriented
; c" w" d& d! |- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
/ t, B' B' c' v2 z5 i+ \, p. _9 t                                                        10867 – 97 St.
! _" U2 x6 _5 v% G$ z% q0 t2 J5 l                                                        Edmonton, AB           T5H 2M6       
" ^2 L, u) m+ d( m" t. N                                                        Attn.: Ann Nicolai          Fax: 780-4282748
* {# y% x) F0 u2 G2 _7 G4 x                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008