Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
  Q* m! x0 ^% c* p" U' mWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
3 t! f* l, a% l9 {Duties
Reception
7 F( h$ @9 C6 P+ B, Z5 v-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
  h/ a+ k/ o( Y$ B  p$ C-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
; t) \% d) u2 E% z+ H3 ?& S4 o        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
7 D: }/ ^" K5 B: E        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
6 w6 U0 a$ i# d1 }8 e) \        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
) f  g# X, u$ m/ Z1 ~- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
" y: P  k( ~/ i        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
6 F8 w% H( |2 g6 M0 D3 u        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
/ K0 C0 ^8 G+ w* l
Qualifications
+ P4 }  Q, v, J9 U- x        - excellent computer proficiency in main programs
% [% ]: a/ t0 @. F4 D        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
7 u, |1 i' s3 B* T3 }) a        -ability to work with a wide variety of personalities; able to work as part of a team
0 H/ t6 I8 \" w7 s8 p        -self initiating in getting work completed, asking questions for clarification
% O2 z' C5 A, v-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
/ k- O5 L4 h5 Y- F
0 l* l% v7 a6 T3 W/ p8 b, `  g6 DPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
( S- d3 D& |* E4 P9 n9 R                                                         E-mail: ann_nicolai_mchb@interbaun.com
4 a/ q3 `% o( P8 }5 e! g/ n                                                        Closing date: October 10 ,2008