Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
8 H0 u, Q; ?, Q: `! B  HDuties
8 w+ C% x0 s5 _, ], r2 p* AReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
2 o5 f" c9 N$ Y' X; y- gives out general information about the Co-op
: [( \2 ?7 W# E" z2 S: z-checks voice mail, postal mail and e-mail daily and passes on pertinent information
7 e* H3 L  E% x& u-greets visitors and responds to their needs
0 _) K0 V- c* U0 Y/ k+ G# |-maintains general office tidiness
. N1 S& p3 p$ b+ NAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
# E% V  G' l, I! ]- p* b        -ensures all organizations working with the Co-op get updated forms
* V# K1 [9 q" {& I8 Z        -ensures all brokers have access to updated forms and templates
/ L8 F3 K% g$ C8 K        - photocopies materials and information as needed and requested
+ P- }& f. i' g2 h        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
* A" a3 l# q6 }" c8 n1 O        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
) n/ C6 E9 t$ G- u0 u( q* T) U; T        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
3 @" w/ y8 _* X7 f! }
Qualifications
0 L- q5 q( L# d( U: j9 k& R        - excellent computer proficiency in main programs
% _3 _& _( x7 g# W* l1 i! |$ ]6 `        - excellent interpersonal and communication skills, in person and on the telephone
9 q& `) K) S& B: _. V        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
' F5 h/ c: N3 c2 W$ y$ S        -ability to work with a wide variety of personalities; able to work as part of a team
( s5 \, S4 i4 C5 o6 k1 U, u        -self initiating in getting work completed, asking questions for clarification
' n9 U! X" C  E& ~! k! t-task oriented
+ _" U! V8 p+ T4 Q- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
/ p7 P  m1 U( i/ L. X0 O                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008