Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
7 o( [" s0 c8 P: F: y% L$ r3 K( i! uWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
. u# F( v+ E3 NDuties
" b3 l' [& c2 Z6 e7 k) W) FReception
9 k* a( p$ w* }% {, a-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
. ^3 Z8 g3 ~4 c- A3 Q- gives out general information about the Co-op
/ I- L* f; D9 j/ O: a2 U-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
. W* z1 ?6 G4 f% ?" ~8 M-maintains general office tidiness
( k3 w- f2 v! _. uAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
. ]0 Z, ~, W3 ~        -maintains accurate and up to date computer files and documents
( W8 y4 p7 |. y        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
8 _" F' B. U) c! j2 A9 T- W3 Y5 n        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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# B$ W  t6 M/ Z$ e; ~. X1 x3 n7 |Qualifications
        - excellent computer proficiency in main programs
/ k4 z" Z6 f2 I9 j+ U        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
" u+ N0 l1 {/ S9 K7 a-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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$ v( U# a' w1 u- W, UPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
) B3 Z' k, x, ~" F5 `                                                        10867 – 97 St.
. ^1 p7 f9 Q. R. n                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
, a1 y! U7 b& S! V                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008