Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
- L5 P8 [( l5 w/ K5 \Duties
Reception
# h3 m+ p+ d7 |0 Z8 B-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
0 `! i- m! W& Z-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
7 H7 t! R6 @! J) [0 q-maintains general office tidiness
) l! {! A" c+ u! S# A% ]+ F; v- Y$ qAdministrative
  P0 R- c+ C  ^1 ], @; D        -communicates with the brokers on internal decisions and procedures
5 _: d& n# y6 @* l        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
4 y' p5 y/ S0 I# W7 U& q6 t        -maintains accurate and up to date computer files and documents
& W# s& G" c4 ?" H3 e* |7 B        -ensures all organizations working with the Co-op get updated forms
( p2 G* y# V( c- G% u8 i        -ensures all brokers have access to updated forms and templates
. L$ y9 F% J: {0 v; b        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

6 X3 Z2 m+ p0 H7 Z5 D- T, AQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
8 y  O4 K- j) s5 X        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
) |. C$ n( J% ^0 u" r8 s-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
* ?+ b' T- m% y4 X2 q, J) e, V3 [
4 b; N$ _1 J' r6 YPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
- U; _6 a  u- W1 z% b                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008