Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
" Y1 C" m, f3 \9 a  S7 vDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
. ?/ N) m9 V- d- E( t0 `2 G-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
' L+ l, R) P7 i0 n8 a-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
4 ?3 y) p2 k7 r4 {# b8 r  J        - photocopies materials and information as needed and requested
% f& g9 F1 S$ G7 V2 X; A. Z% ]7 d        - ensures all current forms are stocked and replenished
  n  V4 V# E6 ?% @5 ]6 d! S2 fSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

: }) |3 |/ N3 c% o. Y& ~5 f" |; d8 PQualifications
( \4 z+ ]9 u) x4 v; j/ ~        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
* O% B* B/ B8 W3 F6 i9 Y        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
! s$ t, \4 a0 X: [2 f9 X1 W+ X- v-task oriented
8 Q! Y3 A* Q: Y. T; M- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
' q9 [' {6 W7 P& f3 W  Y                                                        10867 – 97 St.
8 R* f6 ]6 a# g1 N! E( ~, v                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
3 P$ t7 s1 J2 T+ p" {3 U$ E                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008