Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
7 M. g% F  m, O& x* P+ u; D+ ODuties
3 U8 e# d" m" y( u# VReception
, u0 d% R' r; @! }) ^. x7 a# B-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
+ e' R  \; @8 b" V5 Z" [4 y  v' [6 \) Y& ~-checks voice mail, postal mail and e-mail daily and passes on pertinent information
  E+ ]8 h' Y2 {; o: Q  l6 R-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
& b+ D% F) V, h2 z$ R        -communicates with the brokers on internal decisions and procedures
7 E+ d9 ~2 A& p9 r; p3 s        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
7 z8 ?- Y( t2 e; ^* x1 M( T        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
( u+ @4 @0 }" N! c7 j0 Z        -ensures all brokers have access to updated forms and templates
8 _0 a* l9 E' r. c% }: r5 K        - photocopies materials and information as needed and requested
6 z9 `0 C  A8 y( m* }4 f9 h* C        - ensures all current forms are stocked and replenished
4 t9 I6 X- N" @Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ @2 i/ a0 q0 }; S3 v        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
% \5 F  v. ^- d- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
6 a( A" Y3 d! k9 G
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
* j: T' D( i* o( R: N$ F                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
0 [7 a0 c* _1 r' R2 M                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008