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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
5 B1 o+ }0 t: P; }, Q: wDuties5 D* ~' F1 o- F
Reception: _- ?) Q* ^$ n5 j: o7 O. t( `4 w+ K9 U
-answers the telephone, takes messages and ensures messages are given to brokers and other staff ) m$ J F/ k ~% S4 e' Q0 |: I6 I, Q
- gives out general information about the Co-op
$ N5 w# m9 x& p4 W& t. p-checks voice mail, postal mail and e-mail daily and passes on pertinent information
* H: g9 e( ?) M0 h8 g4 ?7 R-greets visitors and responds to their needs
2 h& B8 V3 W& e7 ?' X% ^5 g9 b1 v6 J-maintains general office tidiness 6 s4 m/ C" t( E
Administrative
# N" [7 g) l9 N -communicates with the brokers on internal decisions and procedures# B3 @1 b. @2 G5 e3 J- a
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)
- B, M/ {+ b A0 I! l( o( r -maintains accurate and up to date computer files and documents, B' v% v2 Y! R& T3 t5 {; y
-ensures all organizations working with the Co-op get updated forms
4 c1 v- o# n9 K% `% c; T -ensures all brokers have access to updated forms and templates
# v* d* q2 I4 ]6 T; x - photocopies materials and information as needed and requested
, r( i: A6 B2 Q# b; Z* c# n - ensures all current forms are stocked and replenished
2 [, t$ X6 x; T: PSupport
3 m0 f7 b/ o( \9 @. |# ]- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
+ P6 @8 p" e8 t3 @+ m5 ^ - assists the brokers with urgent tasks
" L7 X" {" E6 J - assists with the ordering and maintaining of office and hostess supplies at the Co-op
3 y" t& c/ c# B1 R+ b -trouble shoot computer and photocopier breakdowns and call appropriate technical people' A T9 q! ~4 ?8 w6 {' i I9 I
- R p+ m; u! e4 l6 I! v4 O
Qualifications
0 r- z0 J) f0 I& ]6 Q - excellent computer proficiency in main programs8 Y! Q4 U/ I! {6 r% J9 M: f0 h
- excellent interpersonal and communication skills, in person and on the telephone3 `. C/ X5 [5 c( R4 q3 p
- ability to multitask, work in a busy environment and be very organized* G0 N7 @" M" ^8 O. o
- friendly, warm manner
* }3 l7 j$ M/ B1 b' E# K3 e( H -ability to work with a wide variety of personalities; able to work as part of a team7 f0 ?; w4 G* F
-self initiating in getting work completed, asking questions for clarification. }; D m2 h4 P. }; V+ N6 l# x
-task oriented
2 V7 L/ x. t5 S% q: g8 S( I( c- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context
$ M1 a' [4 S$ Y/ |0 l) s* l5 q8 K9 L: E: S9 H
Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op
5 h. r, c: D5 H/ Z; d4 r 10867 – 97 St.
" i5 T' t" u, V w- \& N( o Edmonton, AB T5H 2M6 / q1 d; p( O+ N K; {: m
Attn.: Ann Nicolai Fax: 780-4282748
/ {8 y% p7 a7 B) V' y& ~- w) S E-mail: ann_nicolai_mchb@interbaun.com
6 t* Q7 L" E0 s( \ Closing date: October 10 ,2008 |
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