Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
/ _2 z' z9 d! Q4 L-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
' ?5 c; H0 X2 b9 n3 b/ o# ?-checks voice mail, postal mail and e-mail daily and passes on pertinent information
2 p$ e; l& k; q-greets visitors and responds to their needs
9 G7 I) E" S; n* `-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
$ M. b2 t# n9 C* p        -ensures all brokers have access to updated forms and templates
# U. q3 i  ]. [' G2 v        - photocopies materials and information as needed and requested
8 @7 M3 M# E" n        - ensures all current forms are stocked and replenished
+ `8 k& {2 S) [Support
0 z( b8 Z& j( U- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
: j0 e* o# i/ X, K1 S' Z        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
  P" [" l6 [$ M, k$ |% B        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
1 u7 Z& N& b. X* k) C  a% V, j4 o
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
5 `, e, k; U% {! ?- I        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
1 J( W  l! a: f-task oriented
/ c5 P2 ]3 P: M3 Y7 B- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
% e; I8 A7 s2 q1 ^                                                        10867 – 97 St.
0 G# m3 c6 w. Z  p; X. t                                                        Edmonton, AB           T5H 2M6       
0 n* J2 G% e) |; N3 q                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
1 T$ p" B8 w4 @( l8 i7 V3 v; O                                                        Closing date: October 10 ,2008