Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
, e# _3 j1 j9 _# k7 k: f4 t5 ^Duties
2 v/ O$ I) ^, Z6 d6 D$ N, d) SReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
4 G# q$ y9 X1 W5 B) j% j-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
0 ^9 _' u% b) y3 [5 C2 O-maintains general office tidiness
Administrative
) E; p1 ]6 [, T$ G8 P        -communicates with the brokers on internal decisions and procedures
+ P% n% N* u4 M5 i2 q1 t. B        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
* \! m6 [  m( v$ ~9 s  V' h& d  ^! n        -maintains accurate and up to date computer files and documents
3 q! _) f2 k' ]& M( _! f8 \        -ensures all organizations working with the Co-op get updated forms
# u9 r7 J6 C# y8 b( n        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
8 F1 i0 T- w, `4 L3 \6 {: qSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
# J: n1 \+ _! c; ]4 u+ L        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
- I0 B6 _* ^- T1 g- H) i% {' A. N$ R9 h        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
% X  l3 O3 S& y5 D) Z0 n* I: y9 h        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
1 L1 U- Z8 o! L* S-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
1 C' t3 w6 @; J                                                        10867 – 97 St.
7 o/ `8 K  j% R& x! ~. p7 M6 l: i                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
7 s/ C4 |& U2 o1 X; r                                                        Closing date: October 10 ,2008