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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
. R0 V/ E, y" k/ @- g. L# xDuties" I8 Y! `, l, y- P% z5 b( g
Reception
7 h D1 `1 H/ R7 E& |& D-answers the telephone, takes messages and ensures messages are given to brokers and other staff 3 |0 e/ b5 F3 r E
- gives out general information about the Co-op6 w1 _0 f- Z( S* ^2 s8 F' b
-checks voice mail, postal mail and e-mail daily and passes on pertinent information+ C( ]3 Q b& J0 M( l% K( Z
-greets visitors and responds to their needs x: P4 `- E# ^% @4 F Z
-maintains general office tidiness
9 z5 b+ }/ V& b0 |3 bAdministrative# I" Q8 H ^/ i8 k. W7 n
-communicates with the brokers on internal decisions and procedures/ e0 Z! s7 ?2 a& d2 R
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)
# p5 P7 Q J1 f3 t4 r -maintains accurate and up to date computer files and documents
V( g- T, Y- X9 D -ensures all organizations working with the Co-op get updated forms5 I6 C" ]! g5 V0 [# l- g
-ensures all brokers have access to updated forms and templates
9 S! I+ [- {/ u- e! N$ K) ] - photocopies materials and information as needed and requested
1 Y% c1 _' L, M. f% ~: \ - ensures all current forms are stocked and replenished % N) ?9 D X3 Q* h
Support
+ k! d5 {& n: ^/ }- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
7 D V/ T- ^& ^% n - assists the brokers with urgent tasks
; G/ U! l3 l9 n" m - assists with the ordering and maintaining of office and hostess supplies at the Co-op
/ P, e. z" t: F& t6 |' i -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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' E: W+ `/ w8 C; H2 tQualifications) w3 s& E) U+ \# [& D
- excellent computer proficiency in main programs
& f/ H0 @( a3 h: _0 \+ S; @$ I% ` - excellent interpersonal and communication skills, in person and on the telephone
+ D' P. }: [8 t3 q8 ^6 }% S - ability to multitask, work in a busy environment and be very organized$ T9 i/ H; s! C# i; `* o7 }/ ^
- friendly, warm manner ' \8 M( x, @$ Z) Y5 n" P4 ^
-ability to work with a wide variety of personalities; able to work as part of a team6 W9 ]9 a9 W w# n7 N% @0 B
-self initiating in getting work completed, asking questions for clarification
2 o4 `7 [8 Z0 R2 V6 F-task oriented1 ]6 G$ L/ ?; a: `3 l) ]. j
- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context
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Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op- T W& I/ t& ^9 h$ g
10867 – 97 St.6 S( F7 w3 G& S9 ^, [" E; Y
Edmonton, AB T5H 2M6
" @4 [8 \# @- R5 E) K! U Attn.: Ann Nicolai Fax: 780-4282748
# Y7 m2 N/ m* v! U E-mail: ann_nicolai_mchb@interbaun.com6 A( R0 a) B% m0 b* ~, j- l; A& B$ U
Closing date: October 10 ,2008 |
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