Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
. R0 V/ E, y" k/ @- g. L# xDuties
Reception
7 h  D1 `1 H/ R7 E& |& D-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
9 z5 b+ }/ V& b0 |3 bAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
# p5 P7 Q  J1 f3 t4 r        -maintains accurate and up to date computer files and documents
  V( g- T, Y- X9 D        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
9 S! I+ [- {/ u- e! N$ K) ]        - photocopies materials and information as needed and requested
1 Y% c1 _' L, M. f% ~: \        - ensures all current forms are stocked and replenished
Support
+ k! d5 {& n: ^/ }- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
7 D  V/ T- ^& ^% n        - assists the brokers with urgent tasks
; G/ U! l3 l9 n" m        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
/ P, e. z" t: F& t6 |' i        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
! W% S5 F) C( U7 [* I
' E: W+ `/ w8 C; H2 tQualifications
        - excellent computer proficiency in main programs
& f/ H0 @( a3 h: _0 \+ S; @$ I% `        - excellent interpersonal and communication skills, in person and on the telephone
+ D' P. }: [8 t3 q8 ^6 }% S        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
2 o4 `7 [8 Z0 R2 V6 F-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
$ C9 b5 T; Y: Z' p" f
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
" @4 [8 \# @- R5 E) K! U                                                        Attn.: Ann Nicolai          Fax: 780-4282748
# Y7 m2 N/ m* v! U                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008