Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
# R9 G! K+ \7 j. b9 b) oReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
5 G) z9 u/ A1 x% y-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
4 P) d5 g& G6 t9 Z        -communicates with the brokers on internal decisions and procedures
8 K) c% j! H) I" ~& Z6 X) E        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
: `0 v7 k0 i! o8 B1 h2 g4 b        - assists the brokers with urgent tasks
3 b6 o- B: R/ Z+ P' a        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
  E- q2 ^4 z( V$ Y% ~        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
; _4 z, c! V, h2 a% g4 L& \8 h( |0 j        -ability to work with a wide variety of personalities; able to work as part of a team
* K$ r" n; g0 K        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

( `" Y& V# V- U! F/ g! qPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
) _& y: B. c( n6 L5 D+ Y) `                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008