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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection! {, e9 Z, L! y# f# |; n
Last update: November 17, 2006Reports to: Department Manager' U( g/ I' ^, x, E9 y& p5 C6 y$ ?
Position classification: Non-Exempt
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( Q9 u# b3 @- q, @" C1 PJob Summary:: X* D/ a C$ r1 t& X+ S
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.6 ~; I! K4 g6 d2 K, \
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6 \! k5 h/ P4 F# YEssential Duties and Responsibilities:
: x9 L, C- b7 \· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.+ N, J/ }7 C" @% I! ^
· Reviews field drawings and inspection reports for accuracy and completeness.
5 M5 G, A. ^5 q) T· Provides technicians with required reports and assistance with report preparation.
1 F) D/ _2 l7 W) M, t$ {6 G· Manages report database.0 l' q4 ]+ _, N# T
· Tracks purchase orders and matches with work orders.
: X- q: D6 G2 H, Q. e# k( {( s· Organizes and files electronic and hard copy media files.- a0 M2 V- C1 f/ f* O8 U4 G
· Provides backup support to other members of the department.
; I2 f# Q; F; K; U1 d, V" T· Other duties may be assigned as deemed necessary.% k) y2 [: v+ f% o; W
9 M2 K8 U- e2 z. i1 ]; ^* Y# E% @& a. \Knowledge and Skills:) v3 R' x' a2 N
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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6 Q1 W7 T: W" D. J5 D0 PCertificate or Diploma in Office or Business Administration would be an asset.
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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