Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

* P/ H9 \4 e- u: k. }1 X5 G5 g/ `Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

+ z- t) @: B( r( X2 g6 RCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

" ^8 [8 J$ D3 Y/ M' j& uKey administrative duties:
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7 X# E+ i  o, O' m4 h2 W# F7 H& _• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

+ N$ T$ F0 R! v• Meet weekly with Program Managers to define priorities.

: e' z8 Q) O( ?1 [) w9 d5 w2 j• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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2 W3 ]6 a6 n" N• Support maintenance of Human Resources records and the development of employee handbook.

7 }1 W8 R/ t. ]' V" K7 l• Perform financial administrative duties as required.

Key program support duties

5 i& h4 z3 k/ D, b! y& QInternational Projects and Public Engagement/Communications:

% W2 @. j0 c* S$ \; x, O% @8 ?• Maintain inventory of communication materials.

3 S/ O  C; q- Z& ~) Y• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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2 d2 k+ I) \5 j& \4 H1 R1 `; i; W• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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: t; D0 i$ G  c1 M1 l8 s2 O1 g• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

2 S: d  z2 S9 R5 u; J• Compile information packages for fundraising and promotional purposes.

- w( {6 ^: J/ `) ^9 s• Manage database and support distribution of print publications.
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" k/ z2 ?$ ~& l& ?. K4 a4 t/ i- _• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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9 x: Q  D6 P' U& k0 @6 cFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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$ {* R, E4 t; v9 `• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

% E5 }; n. @6 ^! Z1 m. m• Support logistical work required for CFCA’s Annual General Meeting

6 Z; d1 R' r' w# o0 B9 ?• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

8 c+ M% i  N4 F% w% h" S, D9 `Spanish language abilities are an asset.
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Term:
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5 Z6 U+ \0 [$ CThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

+ e; q' N' [8 ~( `0 }  iPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

  K$ H! D1 b( K# q  AWeb: www.changeforchildren.org