Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

4 H3 D/ T- P+ [  M4 I) ]Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

' ]+ k9 Q  t2 p$ a5 _Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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4 R" f# j1 h& d6 M, `6 Z• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

1 j2 o, a4 x% b# ~& A" E( S• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

# {8 k& [' ]- c+ F• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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+ J. p7 [8 j9 @/ _: J• Manage mail outs for fund development or education purposes with support of Program Managers.
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% ^9 Q. N* T" ~6 A( ^! P• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

8 \* }- {* c# }3 w# _4 X+ R5 w, eKey program support duties

9 |8 ], D$ o; l8 R; E% P: S5 NInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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$ P  z5 a* X* a• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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& [! f/ E. S9 Q/ p. S• Support the management of requests for CFCA information and resources at public events.
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" x" v( T0 ^6 C• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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& A; }( Q& o! _  G  ], {- ]• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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% o9 B2 f! E0 N" [Fund Development

% t4 X- c& M: Y6 d! X& |• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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2 _* V8 v. Y  s8 I- Y8 L• Support logistical work required for CFCA’s Annual General Meeting
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+ J  }3 a' z: B. d3 q' ?0 b- n• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:

- O, R6 P3 W( R' z0 w& \8 OThis position is Permanent part time (20 hours per week during regular office hours).
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8 i6 ]* Z. A4 |: Y7 A5 \: t9 uStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

9 P8 y8 }' A* b( a) [* X9 wThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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" r$ B7 n) ^$ p7 }7 FPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

/ V8 r) p1 D# m" ], pWeb: www.changeforchildren.org