Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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; o5 }) }  U  }5 F• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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9 J5 a- c- G1 L# L• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

: K7 Y2 Q: ]& d- v) M3 P/ k• Support effective internal communication by recording and distributing all meeting minutes.

" q2 u! g* c2 t  N$ E! O: B• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

& ]  X$ \, a7 u& Q* s1 O8 M1 p; C• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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4 y0 E- s. H1 v9 m6 {& ~• Perform financial administrative duties as required.
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7 {- Y  R' R7 h- x: SKey program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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3 i. j+ M) V/ ~5 i1 W• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

0 _( b6 N& i4 G: c3 z4 G• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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  \' F* z  o! j/ o8 d• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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$ e- }, R: V) C0 P! c: V• Manage database and support distribution of print publications.
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. {0 R% y8 O8 x% T• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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' b- o7 Z1 }# F  yFund Development
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6 C# @- y# a; N• Provide logistical support for key fundraising events such as silent auctions
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3 A9 Q# R7 r% n& W• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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# @" \+ i7 h9 z9 ~Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

3 a6 f. X+ N# @' X7 w8 xSpanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).
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8 [# k; k6 u8 _; _0 H3 mStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

7 P* U: Q! S2 |4 ~0 Q5 iAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

4 c9 P, P' v( v8 x6 eWeb: www.changeforchildren.org