Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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" j& U, n9 e/ @4 [) h6 TChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

+ h2 x3 {+ R$ L! [6 zCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

! P, ~: V1 a6 H) qKey administrative duties:
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$ v: \& g# K) h; n0 M# r" Q$ x• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

+ T3 L  r% e& `) K& h• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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4 g: W) o" q& h: v8 z# F• Manage office technology software licensing and hardware maintenance.

6 Y4 p3 l5 m+ e  q6 Z, ^• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

, b" N. n5 w. _# Y& p+ V• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

* X% ^/ |: k: Y8 d0 `5 `• Manage mail outs for fund development or education purposes with support of Program Managers.
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3 P* N5 p4 ]4 t* [/ V• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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/ N$ @: X$ w. S/ ^3 _8 [• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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0 _+ `! q  j8 I2 u• Support the management of requests for CFCA information and resources at public events.
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: [3 X9 @2 i- n( a+ V! H7 z• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

. F+ E0 i. B' L7 Z: c  p4 d$ u• Provide administrative support for public engagement events and mail outs.
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) q* E7 a. ?2 \& s. p  H• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

' Z* S: Z" y- l. t: ZFund Development

1 j% R1 X) k) ?+ t8 D• Provide logistical support for key fundraising events such as silent auctions
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7 Q4 t2 S! W" h9 [• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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, B* Q9 z' r8 D7 i( A2 n; J• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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' R. s( o4 L8 u8 QSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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2 F. f8 B& J8 o' Q4 |The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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) A. c0 ]: |6 r% Y# d8 fAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

9 u, j. W: h4 W0 J, X  E2 X, D) _% CPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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% T* z- D! F* ]" l& K5 \2 ~Web: www.changeforchildren.org