Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

" Y! Z2 r$ P7 t9 x5 }' ]Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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* i$ m5 B" l5 v% hCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

4 u* ^) U4 o; M/ z" eKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

6 r& y4 M; f: ^' ], Y. y! _8 }• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

  p, Y5 m( j( r8 I• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

% P( `1 V3 f# `• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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& \$ Z* c5 H) Y& gInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

0 A! t* @9 \+ q# ^& O( S• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



+ S2 ^5 q$ L5 ]4 E  H: ]* |• Support the management of requests for CFCA information and resources at public events.

5 D2 [3 D- r1 [$ b% j+ H8 z$ h• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

' b; l! e: E* s• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

- }% n2 |, j4 y" SFund Development

• Provide logistical support for key fundraising events such as silent auctions
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1 F- N1 n& J) b% d0 o- F• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

6 @4 w* T, H1 c" I• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

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" i$ @1 ~5 O1 H+ }* c/ j9 UThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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& N  ^/ P1 R) I, {9 LPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

0 I2 q, n* e0 T( P6 q1 g& wWeb: www.changeforchildren.org