Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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- S. D$ t1 T% I. }7 P3 I* I  b, ZChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

/ q/ C. a1 n: N; S8 g3 A• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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5 Y, w/ q. E, M  F% C• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

( Y9 `* z2 x, C. }• Manage office technology software licensing and hardware maintenance.

' t' T$ G! X: r$ S/ _0 [0 b• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

9 |7 g8 f; u& v9 t* ~" |8 a$ w• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

9 c' o: C4 R5 {• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:

. p6 G/ F; }+ ^# J% m% R5 F• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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7 Z) n, G7 V9 F( ~& y• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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+ ^0 U: U9 A. U2 V" }, d- c' x• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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' u9 z4 Y0 Q$ H7 x  J7 P• Manage database and support distribution of print publications.

- S( y. X  Y; L% F: W) M• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

+ T+ F, j" _% LFund Development

• Provide logistical support for key fundraising events such as silent auctions

2 }2 P/ ^6 Z$ Z- g+ x/ O! q# C• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

9 u1 n0 L3 Q' ^. j• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

* I6 s' j, {! n. }! m* m• Support logistical work required for CFCA’s Annual General Meeting

0 t9 i, g  w' x2 B• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).

0 O, s) s2 p' }6 }Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org