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The Multicultural Health Brokers Co-operative
& @5 Q5 y a, fWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.$ r" a) d, ~* r, f
Duties
" B3 d+ i. T' d% Y4 b' ]Reception
' I1 h& y1 v; ]4 u- V, h! X6 c-answers the telephone, takes messages and ensures messages are given to brokers and other staff 5 r: @/ Z1 Z$ ~
- gives out general information about the Co-op
5 l' x/ Q+ [5 i j4 ~; ]-checks voice mail, postal mail and e-mail daily and passes on pertinent information8 q2 f! o3 E2 z2 g$ q& U3 q" _
-greets visitors and responds to their needs/ K- U8 v! E& n0 x7 G
-maintains general office tidiness 0 O T; i5 M# y6 F* ^7 W' ]( A# h
Administrative
; I ^5 ]/ S$ L) W% j* Z -communicates with the brokers on internal decisions and procedures# ^) [0 Y4 P& ?4 U! T
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)3 K' T/ }% B; J
-maintains accurate and up to date computer files and documents
# k8 _3 `0 C' }0 ]+ ]9 m -ensures all organizations working with the Co-op get updated forms
* n4 C2 e1 q! t& j, m: G0 o& E -ensures all brokers have access to updated forms and templates1 t) P3 T7 G2 k- ?3 l; o
- photocopies materials and information as needed and requested 4 C. n) P0 x) z3 E* W( R: u3 |7 n
- ensures all current forms are stocked and replenished
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- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed0 D+ f: a. \4 G. a. g0 B
- assists the brokers with urgent tasks
, o2 V, C. e* t; L - assists with the ordering and maintaining of office and hostess supplies at the Co-op
3 T- @% I& _# H4 U -trouble shoot computer and photocopier breakdowns and call appropriate technical people6 E Y- p" F8 W" _" L: j" |
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Qualifications. @4 @0 V# @5 g
- excellent computer proficiency in main programs1 \* m. Y4 _: ?* Q; N) ?" ~
- excellent interpersonal and communication skills, in person and on the telephone
5 Z" Z2 _2 D3 H - ability to multitask, work in a busy environment and be very organized
4 x% L" k! a c7 K: R) _# L( T - friendly, warm manner ' G" w0 w- |9 b7 s- i% N
-ability to work with a wide variety of personalities; able to work as part of a team
; \1 e9 T1 R3 W -self initiating in getting work completed, asking questions for clarification
$ c8 c: X9 H* ?! r0 v2 F7 J-task oriented
/ k# t2 d3 _- W" S, g- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context : a5 B1 w& N6 L. x3 f6 z$ Q% Y
' E6 B6 S0 B* r5 I: FPlease respond with a resume and cover letter to : The Multicultural Health Brokers Co-op
5 i& ]; z$ |( x$ t 10867 – 97 St.
6 B5 \8 ]( k) f: U, [ O& S: |3 r' R Edmonton, AB T5H 2M6 # T) S6 _3 u$ \) ~0 s$ Y3 r% B
Attn.: Ann Nicolai Fax: 780-4282748 J& w& Z/ |5 d& v, w. f
E-mail: ann_nicolai_mchb@interbaun.com
) ^) L y' j/ w( w1 @ Closing date: October 10 ,2008 |
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