Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
: s  b$ \: N5 i/ B5 cWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
3 K9 \5 w5 u& |Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
' x7 i0 P: E' T8 C- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
! y* c! n) E3 w4 v) O6 K( V+ {-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
: q' U  x/ F; O# J! Y7 e- m        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
0 D! c, A1 X3 `( W2 |* j        -ensures all brokers have access to updated forms and templates
5 p+ q( b( Y; i8 T0 A        - photocopies materials and information as needed and requested
$ j7 {4 p/ j1 d4 q% r        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
+ y* I8 y  L3 E" [* e; U6 E4 y- g        - ability to multitask, work in a busy environment and be very organized
1 @- B; K# h) e4 F( Y# O        - friendly, warm manner
; i: p( K. M  s! w. U. ~        -ability to work with a wide variety of personalities; able to work as part of a team
/ y8 P' p" a8 D        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
6 ^0 i  e; A5 W3 z
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
  a& l4 o, A9 T) k! W) Q, r! I8 t$ B                                                        Edmonton, AB           T5H 2M6       
3 `7 N1 Y0 n* S/ d0 L- v                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
0 T1 t8 D$ B. a  R9 L/ v0 Q/ `2 ]                                                        Closing date: October 10 ,2008