Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
8 F& r5 n, e0 r7 s" c6 lDuties
8 b/ e, X! k- |Reception
: {) z" y/ f  ]# H. E" L-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
2 s! e. N( b7 p5 [7 k- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
  c# ]: B0 f( J% z-greets visitors and responds to their needs
-maintains general office tidiness
% y5 T; ?: A# @% m- \) NAdministrative
        -communicates with the brokers on internal decisions and procedures
* t1 g- M+ p5 j4 k; ?$ `  u6 ?. y        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
# e1 {! Y- b6 x5 K# T/ w2 I0 i; C        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
7 i- J0 d& G4 d2 j$ B+ RSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
  d0 B+ [) k( X2 Z3 y/ x+ e        - assists the brokers with urgent tasks
' G0 y  ]8 t  e  I  D6 B) S, z        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
2 _2 Z5 ^0 A1 d0 a% Z
Qualifications
        - excellent computer proficiency in main programs
2 E3 }7 r+ u0 l9 M) C        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
# {( u! D9 ?( P0 [; g  w0 n. C        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
* p9 F" k/ P5 a+ m: O: N- f        -self initiating in getting work completed, asking questions for clarification
& e6 S8 e; N" B! Z-task oriented
3 E. y; B# P! }7 k: a& ?- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
0 }9 n" n2 W- j, b5 @                                                        10867 – 97 St.
) r- D! O& ~* ]6 G) M                                                        Edmonton, AB           T5H 2M6       
( y$ L1 v& x( N/ D9 [2 K                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
3 e( P# T: T1 A) v8 U6 F                                                        Closing date: October 10 ,2008