Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
2 m% C/ J# B/ Z$ R2 SWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
- |/ u1 l% F4 {) ?# ?-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
# k3 O2 J2 l- Q" W: {; O) P-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
- n+ \- k( u3 g" {8 g/ G-maintains general office tidiness
Administrative
. O6 B6 l' Z* e; Z7 A        -communicates with the brokers on internal decisions and procedures
/ R% W, ?# E8 p9 ^        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
+ o( ^8 Y7 F7 X- N6 g% _  W        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
2 O: t9 w  T+ ^* u% A: `        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
4 m# x+ j+ Q! F: E/ K- d* }# |Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
( [. {) {$ k( w+ a$ X; N. a' b1 Q' p        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

& }; j1 j1 v- P5 z  ?3 TQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
2 Y6 Y6 a. K1 X        - ability to multitask, work in a busy environment and be very organized
! n  b- p4 G4 T9 }4 w2 {% J" m        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
0 ^# P2 @: C! z9 z$ s, X        -self initiating in getting work completed, asking questions for clarification
-task oriented
! Y( P3 U) n9 {6 r9 ]- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
3 N2 r) r' p6 }. V( @, F4 q
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
; c. ^/ o6 v  |. w! f                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008