Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
& @5 Q5 y  a, fWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
" B3 d+ i. T' d% Y4 b' ]Reception
' I1 h& y1 v; ]4 u- V, h! X6 c-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
5 l' x/ Q+ [5 i  j4 ~; ]-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
; I  ^5 ]/ S$ L) W% j* Z        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
# k8 _3 `0 C' }0 ]+ ]9 m        -ensures all organizations working with the Co-op get updated forms
* n4 C2 e1 q! t& j, m: G0 o& E        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
6 N* I. a4 I/ r7 L9 [5 _Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
, o2 V, C. e* t; L        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
3 T- @% I& _# H4 U        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
5 Z" Z2 _2 D3 H        - ability to multitask, work in a busy environment and be very organized
4 x% L" k! a  c7 K: R) _# L( T        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
; \1 e9 T1 R3 W        -self initiating in getting work completed, asking questions for clarification
$ c8 c: X9 H* ?! r0 v2 F7 J-task oriented
/ k# t2 d3 _- W" S, g- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

' E6 B6 S0 B* r5 I: FPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
5 i& ]; z$ |( x$ t                                                        10867 – 97 St.
6 B5 \8 ]( k) f: U, [  O& S: |3 r' R                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
) ^) L  y' j/ w( w1 @                                                        Closing date: October 10 ,2008