Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
; H: A& ~' Q! d+ \Duties
Reception
5 w" Y4 I. @+ v3 h6 J-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
' \. q; D: I) X# y- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
/ \2 v9 d" P; |( O2 n6 y# G-greets visitors and responds to their needs
+ h+ b4 I2 h4 [# D7 k-maintains general office tidiness
  m2 t4 F; R5 P, w2 iAdministrative
- ]: w3 _; m3 _3 a        -communicates with the brokers on internal decisions and procedures
8 f3 c  U  C+ `- f8 R+ c7 b        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
5 e" u& Z: r0 v& q: x/ Q/ V        -maintains accurate and up to date computer files and documents
; H  a! {. D# u. J$ `. ~  H3 T1 Y        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
& n5 ?  ~; Q: \$ a        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
4 ?5 H& k& K* y8 _% N- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 Q3 A: t3 S* A5 R7 N+ h) i0 P        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
5 h3 Y+ A" r$ K# L        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
& s9 m2 y/ R7 v; E+ E  n
Qualifications
) q; @* a4 P, @6 [7 L; \        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
$ @1 ]' N  }/ `3 h9 h        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

; k. U& B# z1 O! c: h) HPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
* m% E6 `% N6 r$ l( j; n0 _; z                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
7 a( G" k6 f/ ~5 w: x2 c5 a                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008