Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
& L3 y/ m% }% N: h1 K% NDuties
: ]  s! f1 S2 j* ~% k! UReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
2 [9 c7 L% \* Z* e0 {- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
& X! X+ I& _  @: ?9 i/ n        -communicates with the brokers on internal decisions and procedures
+ D* R. {% R' j8 ?1 |; Q0 J        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
# n: n$ X) B1 b1 Q& S4 B: {        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
+ E  W8 m% s! y) l- [; Y        -ensures all brokers have access to updated forms and templates
7 H5 }5 i, {5 x+ v; S9 g. C        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
7 L& H5 g4 S6 E  G) }        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
# o3 |* W- K3 a0 U0 J        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
' g/ K6 v- g* S7 ~" U9 r6 F% W+ T        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
; {1 f+ R) P1 Z! ~$ E        - friendly, warm manner
/ u4 L% q/ M* s        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
+ q- {6 z% y0 J* t
  ?1 n! j+ U) @: D8 e# RPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
6 l4 ?, H- C- c' |/ i                                                        Edmonton, AB           T5H 2M6       
7 E6 Q8 S5 I0 A6 ~; ~6 [0 }! O                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
8 A2 g5 K, ], ?( m4 _/ R                                                        Closing date: October 10 ,2008