Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
8 q  Y( }( l5 r; zWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
" k# J/ t6 k% L/ c1 t( ^- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
& r7 ^. c% r$ x5 S-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
# h# d) \. B# N# T/ D4 y* [        -maintains accurate and up to date computer files and documents
2 u; T1 _; T6 _' L3 l7 r        -ensures all organizations working with the Co-op get updated forms
( @1 m3 T+ M9 V/ ^3 t! w" M# S        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
0 x% n3 v$ [3 C$ d2 ~/ j9 vSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
  u; X% o0 F$ D" m8 x2 m        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
8 g5 w9 Q& t' i/ f- U) `, G
, E, b  E2 F) d. q- e2 nQualifications
+ C& L. B0 X, E6 J* L- ?& H3 T        - excellent computer proficiency in main programs
/ j# q' S* B$ z& M, g) A) ^' K        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
9 J: ]4 p$ {# `/ b- G        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
  A) q# n( Y0 U, B1 a        -self initiating in getting work completed, asking questions for clarification
-task oriented
4 l! K6 n' W+ z- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
  G/ U. S! P  U6 A4 {                                                        10867 – 97 St.
' j( ^* ?/ v& d3 O# r" d; z3 H                                                        Edmonton, AB           T5H 2M6       
- X/ \4 u/ M) a; Y0 ]                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
# }. J# t2 }0 @: ?  Q# E! r, Y                                                        Closing date: October 10 ,2008