Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
( T3 }1 z! d& c' oReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
2 X: w7 ?. B- X' C, d& d2 p0 V- gives out general information about the Co-op
. }- M6 t" l0 o( b# |8 d-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
% c  ?2 \5 C" \* C8 i        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
  y6 h3 H( L$ E9 X' t        - photocopies materials and information as needed and requested
# w7 T# l# q1 Y        - ensures all current forms are stocked and replenished
Support
9 x# J. f) H. l) z2 V7 W: ~+ X! L- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
( l  t( a5 p8 {. A* E) G        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
! n' b; `) f* @: ~" E2 Q        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

) s6 Y+ ]  D; |. D, @Qualifications
! T! y% [! B; a, _. T        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
8 W% q3 b$ i% X, d0 ]        -ability to work with a wide variety of personalities; able to work as part of a team
3 ~  b7 [4 H6 x0 f  }. ?        -self initiating in getting work completed, asking questions for clarification
3 f- r& q& a6 `- y" i( K4 O-task oriented
, n1 |& e  \1 T4 Y- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

4 x+ _. v# D) n1 K: g; SPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
. ^& K9 `& A9 {" n' V/ s  A  \                                                        Edmonton, AB           T5H 2M6       
/ J5 x4 V& ]3 q2 D3 {                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008