Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
6 ^6 [& M' R2 \0 n) Z  p7 @  K) bReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- t' v3 k) z' Y: s" N- gives out general information about the Co-op
; Q! O( P9 _6 g-checks voice mail, postal mail and e-mail daily and passes on pertinent information
# b3 l$ r7 x, T" c-greets visitors and responds to their needs
& b4 b. @6 W" z/ W- e0 a' M9 E-maintains general office tidiness
Administrative
1 X0 o( _0 p: m6 \. g/ ^        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
. T  l& x$ ]7 r. _% O8 L* {% _        -ensures all brokers have access to updated forms and templates
3 [6 y. i8 Z# b- H* T0 ]        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
. |$ p5 x( b# bSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
8 Z3 V; Z* A  e5 Y# B  Q) F" i9 s) C        - assists the brokers with urgent tasks
* i8 E4 H' p/ |% o8 L! x, S  j3 C        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
. V0 N' q) B- ?  i; r& y" H+ E7 f9 {        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
3 ~) X& ]$ i+ n# u+ y( s3 U* c        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
" F6 C( m9 t" U        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
3 {3 P, F2 x- Z5 v9 x) _, L4 \-task oriented
$ N3 o% K$ Q" A. v. f- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
% I  k/ S1 T  e& \2 X5 b( R2 i6 Z4 g                                                        10867 – 97 St.
# c% J2 i  |( E! }! C! ]                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
; S5 _; x7 B8 ^6 y, M$ Z2 b                                                         E-mail: ann_nicolai_mchb@interbaun.com
: L' ^& G/ H7 m) N                                                        Closing date: October 10 ,2008