Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
  L3 [+ i) q; w) m6 a5 DDuties
- M% k, F7 c: J6 ~; D9 N4 T9 QReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
/ y! T  g* J' l/ J- gives out general information about the Co-op
& P( R6 i9 C& K# z-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
8 C  R" s& a* F        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
- f4 _/ Q1 l. D! {0 G        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
$ g' X5 D& L; _        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
0 F, K4 V1 E! Y" ^        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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- m3 j2 n" ]( q/ i# ^6 Z* E$ nQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
, U6 B' @1 X; z8 ^% ?        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
- Q% o, K+ K4 |# S9 P        -ability to work with a wide variety of personalities; able to work as part of a team
6 f6 L0 ^7 ]; y4 m- @& U3 w9 z; I        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
, }* j! M  |) E' S+ u                                                        Edmonton, AB           T5H 2M6       
% B5 B1 _! L# d/ o; F! @                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008