Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
/ a+ `) g0 z6 M3 n4 X8 }) @- gives out general information about the Co-op
: n7 l4 \; \- n( n-checks voice mail, postal mail and e-mail daily and passes on pertinent information
* W. {# K1 [% [. U6 t* D  o-greets visitors and responds to their needs
-maintains general office tidiness
. ^( @2 ]+ l+ j5 vAdministrative
        -communicates with the brokers on internal decisions and procedures
6 R7 K8 _+ B0 B        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
2 a6 t! s7 ?2 C0 G  \* y        -maintains accurate and up to date computer files and documents
4 C) ]# u) @3 h3 W; L3 v( m        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
1 U8 ~) w% r! H- |. |        - ensures all current forms are stocked and replenished
Support
4 m6 T! U/ _. Z3 b" e- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
9 {, c% h, H! g2 P1 ]" m2 k0 n        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
1 G5 [4 u+ T; w5 T; q1 E7 \( x        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
; l9 j7 E2 Z; y1 E5 }7 I. ?  p        - excellent computer proficiency in main programs
7 w! r. n. s! `5 v1 ~/ x        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
. Y% s* w, @) P        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
! F' n) M- B4 [-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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9 ]( A0 q5 S1 l  T8 E( ?# P% fPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
  i% _3 j8 {' L+ O; H                                                        10867 – 97 St.
. d5 S. K( `7 A* W                                                        Edmonton, AB           T5H 2M6       
( W' e3 G( J- t$ Z4 a                                                        Attn.: Ann Nicolai          Fax: 780-4282748
9 B6 _9 U' U/ I% A8 Z                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008