Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
6 \7 z, x  D" d7 B- m+ iDuties
/ O" t+ C5 j% y6 P* x, _; AReception
1 X, x4 p. A" V5 F-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
' M8 y' r; A7 j& l- {9 U- Z; p- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
( N8 x- `3 n8 G& t* M9 ?-greets visitors and responds to their needs
/ Z$ {+ F9 l. L1 B2 F8 d3 n# @-maintains general office tidiness
8 z9 \+ e  _: E/ d2 Y2 ]$ ^Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
$ f6 h& [# [* c" ]2 o6 y& d' ^        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
& ]1 ?! @5 y) e  \" ]# B! [3 V- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
  N* I0 V! h6 |7 k  y2 U4 ]2 u        - assists the brokers with urgent tasks
/ l% e9 b# h) h/ C4 `        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ k- p( R4 ^7 W: a        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
) M2 H) E6 `, ~/ C$ g        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
6 F( x2 A; f6 B' ?        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
7 q) @* I3 c9 g! E3 Q: b. r        -self initiating in getting work completed, asking questions for clarification
% G3 ?7 F: ^4 F+ G3 w6 K7 o-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

8 J( s3 W' E) u1 Y1 m, ]Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
+ u1 w5 b& s' H1 i! \, P                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008