Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
# v. w! D. |/ x/ c# X, lDuties
( }0 b  t: o* s, DReception
4 `+ ~4 e& n/ \9 Z' p' Q-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
$ _" A5 c' d3 O5 x$ ]8 i1 @-greets visitors and responds to their needs
-maintains general office tidiness
, w/ w) L2 e# a. x  ^7 UAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
$ b  D# a# f+ v8 B) U+ S8 c        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
1 \5 |8 d( K* r( v8 \        - photocopies materials and information as needed and requested
- ~& F9 \6 P( t/ _9 d        - ensures all current forms are stocked and replenished
8 m! u9 v5 x* l4 u: zSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
& |1 G* X3 F( R4 q4 t0 g5 f6 f% p        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
+ M, L  W4 j3 s1 ]
Qualifications
6 h( M1 z" L, }  Y2 m+ B, D0 }        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
  j1 `! u1 e) l9 U2 ^* q( `        - ability to multitask, work in a busy environment and be very organized
6 {/ I) R( p0 ^        - friendly, warm manner
- P, ^* p: O: A4 r        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
4 w4 A9 K! |" Q% h: F, q- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

( L( C6 l) l% sPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
; J2 V1 V& V4 N$ S! u6 ?1 X                                                        Edmonton, AB           T5H 2M6       
; a  H( w+ Y' M% s  D7 K3 M                                                        Attn.: Ann Nicolai          Fax: 780-4282748
, F! w3 A# x% r5 f* Y5 l! O# u# O                                                         E-mail: ann_nicolai_mchb@interbaun.com
- v+ ~: j) c, Q0 F                                                        Closing date: October 10 ,2008