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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
* x" O2 [0 z& c9 \0 N" Q; \. WLast update: November 17, 2006Reports to: Department Manager
1 z( A7 M! M& x3 e# _3 Y( @Position classification: Non-Exempt
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Job Summary:) |6 |5 i% J8 A% n$ }
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.' X1 A& u! t2 U2 j8 m# f$ |
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Essential Duties and Responsibilities:
% N" D+ Q' B- J7 o1 B6 P' K. }· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
; k7 p9 f$ F- O2 s7 c7 }6 }8 F/ A· Reviews field drawings and inspection reports for accuracy and completeness.
v8 W7 [ n6 Z1 E H· Provides technicians with required reports and assistance with report preparation.
$ V2 b9 h# h$ [2 Y* s9 `1 J- U6 F· Manages report database.
" l0 r; R0 E3 ~( l+ j9 {2 C· Tracks purchase orders and matches with work orders.
% Y$ Y+ l }( q· Organizes and files electronic and hard copy media files.& x [( @* u5 B. m8 f. K
· Provides backup support to other members of the department.8 d* D" w' s% A/ A K
· Other duties may be assigned as deemed necessary.
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# k% D+ w) ^7 pKnowledge and Skills:0 Q3 v# G2 [6 ?9 |# U8 b# P0 }# T
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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Certificate or Diploma in Office or Business Administration would be an asset.
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9 a3 }5 e) e+ c/ k2 h: QExcellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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