Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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1 v9 ~7 {5 }' B: vKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

. R) ]7 v& y4 P• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

  N! P- }! t$ P/ p• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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" A9 d. s% u+ W: B, J! q• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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; z1 B+ {2 O( J' [# }• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

( L2 [; A* Y9 hKey program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

9 c" r8 Y: Z2 G& q0 H• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

0 N* s1 h" c' y" W) d• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.

- P8 s6 |$ F1 ~/ _( V% D• Compile information packages for fundraising and promotional purposes.

( e0 }- K& b) T# {• Manage database and support distribution of print publications.

+ t& h( p0 M& \) z• Provide administrative support for public engagement events and mail outs.
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8 u* B" p1 D; J( T; A/ C* H# u/ |• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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1 T. j$ z1 W% N4 a0 |5 e• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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2 k# z- s( g$ ?+ M1 q• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

4 B  m2 L0 i; H, L8 {2 g( v, y  c• Support logistical work required for CFCA’s Annual General Meeting

+ ]$ S+ a9 t8 n; ?! _* U3 V) Z• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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1 \) `9 g% c9 sSpanish language abilities are an asset.

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# }6 u' H  Q6 Y1 F$ S( R+ a9 WThis position is Permanent part time (20 hours per week during regular office hours).

3 d/ v9 H% l5 l) T' U6 k; jStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

9 a5 |) [, A7 m0 L7 F) _Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

9 G3 @4 X6 K  y0 u' DPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org