Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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0 l; ~( ^  L) I% B! b* \7 Q1 gCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

: w: o* p2 i" h0 p% JKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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* L; }% ~5 n! S% L+ U  Y" D3 z+ Z• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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. `* s8 I3 w( |7 _; z• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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9 k& S% x3 c6 X+ t/ s• Manage office technology software licensing and hardware maintenance.
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/ \, G0 D& y, F; h) \3 T• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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8 V" `' c  i; r2 R1 L- Z• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

, Z# j1 q- H9 m/ O8 l3 _" M5 P• Perform financial administrative duties as required.
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: B# t: e$ A4 |. S' z; H0 jKey program support duties
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. x3 V4 E2 Q7 L+ t; b0 [International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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+ T0 |! {* t1 \• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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* ]) Y: j6 {# |• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

+ D7 T" ~* S8 {• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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! i: z4 p! s7 l, O5 J• Support the management of requests for CFCA information and resources at public events.

8 u0 a6 v' P( z/ _4 A% ]• Compile information packages for fundraising and promotional purposes.

# }' @( ?+ V, F, q  `+ u0 E• Manage database and support distribution of print publications.
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" O0 u+ t2 z5 o1 q' f• Provide administrative support for public engagement events and mail outs.
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3 ?/ ~6 N% ]3 ~; D( c. l/ [• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

  G" q; i6 n0 C• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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; k6 R( l' ^: m: Q' s3 t• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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- A, l9 x4 J+ u6 [1 |  y$ {• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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! }4 J! \6 \! R5 tTerm:

, t  I4 \/ c- \9 U, uThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

7 ^3 S/ v8 z6 l- x  P  M. ]2 yAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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) G% K' j$ N% Y- Z  S( y1 Y: GPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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& O4 K9 r& j: {, J; D/ ]' I( MWeb: www.changeforchildren.org