Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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) X; k& G. G5 P8 f( O1 I+ bCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

+ {& `) T( {' aKey administrative duties:
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/ s: K+ N  I" @9 ^- p/ \• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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" `0 |- {5 y: j  b  k, {• Complete data entry in various programs.
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! ?, l6 A2 o8 ^. O+ U- ^6 d• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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) f9 V& u; x0 |• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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& l7 s( H4 ?9 Y• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

' e1 g8 V1 d+ ~+ g1 a3 I, c$ t+ v• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

; w3 o% o0 u/ t8 s. w8 D$ r• Manage mail outs for fund development or education purposes with support of Program Managers.

9 r( |4 ?8 q8 i0 g: Q/ ~5 k• Support maintenance of Human Resources records and the development of employee handbook.

0 s( ?" U* R- n% g9 u9 Q' ?• Perform financial administrative duties as required.

+ l( O- _: q2 u1 AKey program support duties

International Projects and Public Engagement/Communications:

3 W* T/ ]8 _- D2 T' b• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

* G, H7 w/ g5 y) k/ G9 F5 X• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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. ]8 w! E4 r* N) O8 G+ K) n9 I+ D• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

. q! A+ b1 p: s% r+ i% i: a• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

/ d( J0 I5 t& o6 S! F4 Y: P; XFund Development
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• Provide logistical support for key fundraising events such as silent auctions

+ L$ a& o) e3 r: j• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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# Z1 m) o4 D$ |! o• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

* @, K4 U% }0 `) u1 m. S• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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( _* i. N9 \& g# l. I% P! D$ ISpanish language abilities are an asset.
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1 w. \% G: H. {! E) A; cTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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  `$ a% X% E8 fThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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* P7 u/ s( E  q! l# j8 GPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org