Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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: X7 i# J  y& n. p4 ?Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

" D4 z7 y+ k) w. ^- |% P) b( i; ]) L• Complete data entry in various programs.

- b. D  J% b- p# }• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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5 K, }: F# I! X( q) Z; P: P% _: t' c• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

3 P. t5 q: x1 N: a* L5 ZInternational Projects and Public Engagement/Communications:
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% a+ C9 V  \" B7 B8 @• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

4 a/ F( P+ y4 B5 o% Z• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

3 o0 n8 {. d, Z7 ~• Support management of online publicity and communication tools.
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" l# A$ \9 b: ?• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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" ?6 r8 A+ \4 U$ c% c  G• Support the management of requests for CFCA information and resources at public events.

/ l3 r9 g" ~6 P  V• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

- C: y* |+ i) X6 ]/ r- w4 g$ o• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

# U3 |! i8 V+ hFund Development

) V8 t- @3 Y) E! b2 l$ S• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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* u: N* S! i& x! i/ J• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

; `9 X/ U5 b$ @6 V; jSpanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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+ Q$ X6 u/ m' {9 ^; v. D* N2 p- \Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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) N0 W* n8 O( b! Z6 a9 pThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

5 d8 w, y0 [& A6 J/ s6 u' aAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org