Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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' L* Z  t1 X5 @' C' g4 l8 jChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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& `/ W3 ]* V0 BCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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, B0 P+ _4 v) S  s. P: z- E  MKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

9 B* k9 }: r- i; i% _3 w. {1 K. \• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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! v7 m8 T+ P3 U/ [• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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; T! I" B- o, M3 F4 T• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

; [' Z  ?' K- o% a6 r• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

4 u1 N* z! @* M• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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, k2 c5 ?. g$ x. C2 c9 T6 H+ W: ?• Support maintenance of Human Resources records and the development of employee handbook.
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! _! [7 S9 M$ i4 F# G+ [• Perform financial administrative duties as required.
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1 P2 c  F1 y# y6 SKey program support duties

  B/ q! [! N1 M$ {% h+ EInternational Projects and Public Engagement/Communications:

: Q9 S( N/ H, C1 O• Maintain inventory of communication materials.

' Z. G' T) l8 G( f( q2 o• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

! L9 h& Q2 u3 t• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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. x  |5 K6 z# D' G' |, h7 U; [• Support management of online publicity and communication tools.
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6 [" i7 |: x1 a# ^* `) o• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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) Y9 x5 e% n' ?% c6 ]• Support the management of requests for CFCA information and resources at public events.
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7 }  Y' S: u* E% a7 S# k• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

: U0 C( {7 {0 u( Z$ ~- A  ?• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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! i9 t) q. V( ?% q% u) iFund Development

. c  H( A3 r6 Z: H' [• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

6 q% U- l$ E, S0 Y) t, ~1 z" n• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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( n8 I: m  W7 l1 O. E( X9 O• Support logistical work required for CFCA’s Annual General Meeting

1 v) I+ T6 s3 Q# D• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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  x7 i# |" J) k8 G" q( {1 ~Spanish language abilities are an asset.
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0 K9 `3 y& _5 b/ W# TTerm:

This position is Permanent part time (20 hours per week during regular office hours).

# a# [% h1 x. {7 iStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

9 v* w% a, q, S' n8 I5 xThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org