Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
% E$ l  c% ^5 uWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
, z8 W9 ^6 U, _) ]. Z" LReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
8 u/ p# h! P, @! c: u  ^- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
/ Q3 m( c) R" q* F-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
" y/ {% e+ b6 h/ @        -maintains accurate and up to date computer files and documents
: I; f0 k" e* d6 ~' `2 O        -ensures all organizations working with the Co-op get updated forms
; l# g2 u4 q7 Y, X1 U2 G        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
5 x! @. k! m$ O2 H8 nSupport
6 u" N5 h* K5 @, n- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
  \  W: o* k# l) h4 [$ Q% n8 x2 c- b        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

) ]  H- @2 X) t% \6 ]3 _# qQualifications
8 x1 x  m9 A: ?" e# d0 A$ P) f1 n        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
, y1 I, Q( M* P; _5 d5 o        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
9 p  i+ v1 T% }: E        -self initiating in getting work completed, asking questions for clarification
, a% f) Y' l" R  b1 z-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
9 U1 F" y1 I8 C  ?0 P1 h
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
5 [5 B. {) X* j: V: y                                                         E-mail: ann_nicolai_mchb@interbaun.com
4 C. g& e1 s8 h; E( P3 E                                                        Closing date: October 10 ,2008