Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
) B/ |6 k# ~% w' L" G& f. j  FWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
' {' l6 Z) V" H2 p$ U% G9 FDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
' x+ q. T$ c; ^4 e- C* r+ N7 ?; i- gives out general information about the Co-op
* g% }7 l& |; X4 L-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
) W( y$ Q: ]* N        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
9 ?1 D4 A; z" R% Q, x( q        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
) P8 R* c, V3 A7 A# ~& F0 }        - assists the brokers with urgent tasks
) a& b5 y# y  l+ U: i        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
) Q# q  z" I& P        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
7 P: M( N+ z# V        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
. r) g5 f: V' y" J* f        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
3 f9 l' `. e* I* T1 V. j        -ability to work with a wide variety of personalities; able to work as part of a team
5 g9 t$ y* [0 @! U* T        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

# D" O. y' I6 z- ~6 MPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
- p: B7 @/ x3 q' @# h4 A                                                        10867 – 97 St.
' ^0 t  a3 d& x% e) U, U; e& J% B. ~                                                        Edmonton, AB           T5H 2M6       
" a* T+ u: e# _$ j  D                                                        Attn.: Ann Nicolai          Fax: 780-4282748
; [5 e' y) h2 ?3 k5 O4 p1 B                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008