Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
+ F3 @! W2 y' OWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
' G- |- U+ c$ l, ^-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
  Q6 }" f( c+ Y$ m  V7 N! z-checks voice mail, postal mail and e-mail daily and passes on pertinent information
# j) E/ P6 a9 I  k$ F' o( F3 w-greets visitors and responds to their needs
-maintains general office tidiness
3 E1 z8 h, ^5 \1 Q8 {3 gAdministrative
) R- q3 h+ A; A% u        -communicates with the brokers on internal decisions and procedures
  p4 x5 L  I# i$ ^        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
' T3 W) H0 X) \$ L" O        -maintains accurate and up to date computer files and documents
2 X7 Q4 I  K/ _7 Q5 Y! i0 w) @        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
) D/ L( c! C8 e1 e  ]2 B+ K        - photocopies materials and information as needed and requested
' P; a# l. r+ {( e" D        - ensures all current forms are stocked and replenished
Support
/ F  N  C6 [' H( `) t# M$ S$ j2 k; C- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
2 b3 E  x3 B% j  b( g        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

( G9 E" c8 a) h* Z; J; d6 _  SQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
0 k8 U6 L3 z5 d, j) G        - ability to multitask, work in a busy environment and be very organized
) A( ]% {. m6 `2 w0 ~1 J5 C$ ?        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
7 f( E0 J, ^* y' y, y/ e+ w, O        -self initiating in getting work completed, asking questions for clarification
9 F2 d5 A) ~& X0 B9 j. B, o-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
1 K, u7 h& l3 |9 ^- F
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
& k5 G0 l" L) ~# s                                                        10867 – 97 St.
/ ~3 d; F. Y* \8 K$ S, k! w: G" g1 B                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008