Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
6 f) H3 e' K6 |( P" }We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
- F8 Q+ s" n; A* m+ dDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
& H( Y& Y. }, s0 w/ A" `* x- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
% ^* N: E& d, y( z' c: g' j! YAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
& d4 b' y, F; [" Z' C# s/ r9 i        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
4 u- E5 t" u7 ?3 i3 q        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
4 W2 ]- ^, C+ X1 N! B+ T1 ?! t        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
1 r9 I& W0 h1 W        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
  m; Q2 F# Q. W# U$ g9 d% ?+ |
Qualifications
        - excellent computer proficiency in main programs
9 |' f6 A1 Y, f8 e        - excellent interpersonal and communication skills, in person and on the telephone
8 B4 J! ^7 w% U6 s" L) c        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
) x) {0 }7 k9 P, n  M        -ability to work with a wide variety of personalities; able to work as part of a team
8 e, A: p" W7 |8 X3 c% `        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

& e6 h8 |( h( k9 MPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
4 U; x! D; y5 o3 r* w0 O5 U1 Z                                                        10867 – 97 St.
; D+ v9 x& O; v. z8 a                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008