Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
4 H7 Y7 @. \& FWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
! H6 Z6 g" \. l; S+ @Reception
, w. F* \! W# {$ i' ~6 u-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
6 m4 g# Z9 X5 `' CAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
1 {6 g: k  G9 O1 k& f  h        -ensures all organizations working with the Co-op get updated forms
; P* A6 l' E( s; |4 F- }        -ensures all brokers have access to updated forms and templates
' c( l( Q' x6 |8 Q/ }        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
/ l3 v' T, O3 X$ H: T6 OSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
: p1 q0 J6 r6 g- M( W, c4 \( [        - assists the brokers with urgent tasks
) b0 s) t% S! C  J- C0 X6 y        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
5 [" _7 r! f6 t9 i) Z8 J        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
2 a0 B3 p- i% |# b1 q
( G) {  \7 _7 V% n0 U1 ?6 JQualifications
        - excellent computer proficiency in main programs
( u; l+ P$ p0 K8 O+ l3 W8 ~7 O        - excellent interpersonal and communication skills, in person and on the telephone
& E7 z1 F' u: ]( V, B  s        - ability to multitask, work in a busy environment and be very organized
/ J# L6 R  D  m4 s" k, v        - friendly, warm manner
# S- K, q, W5 u/ A- ^9 I  b8 _" q        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
, V3 N) T! e7 P2 O4 A-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
9 X. G# H# ?* i3 Z! `                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
0 l2 v/ j+ v+ H+ f, J                                                         E-mail: ann_nicolai_mchb@interbaun.com
  g! I& g# d$ @' J7 e                                                        Closing date: October 10 ,2008