Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
3 ~* d# Q6 t4 X& `-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
1 |; |) Y+ K3 }2 k! ~-maintains general office tidiness
# ?) y$ q/ k. A: fAdministrative
6 O$ v4 }" R- O* v        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
- n* g% o2 M4 H7 s! O0 Y        - ensures all current forms are stocked and replenished
Support
) H% S/ d; d* J" m3 \5 \- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
- o8 W/ G' k$ N  u        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
: b- Y( h' J$ D4 N! @- m        - ability to multitask, work in a busy environment and be very organized
+ c. v5 ^7 Z& N! E        - friendly, warm manner
5 B, z7 @0 @' A( z* e7 M  S# N- L4 D        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
/ n0 F- m( _' n* Q-task oriented
1 k. _$ ]4 w/ d2 a8 E" H- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

) `7 C/ n+ b& E- a: [3 SPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
2 K3 z8 ^$ ~" z                                                        Attn.: Ann Nicolai          Fax: 780-4282748
* V" F% a& O) ?. d9 u2 S                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008