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The Multicultural Health Brokers Co-operative8 c0 T- W: D; H$ U) T
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.* z. q N( U; A
Duties5 l8 Z5 G2 _4 \4 `+ U! F
Reception
9 Z0 f$ H0 z% O- v, X7 A( m-answers the telephone, takes messages and ensures messages are given to brokers and other staff 0 ^9 U* i5 `, l2 {+ X
- gives out general information about the Co-op
1 a, U( ?& Z8 y-checks voice mail, postal mail and e-mail daily and passes on pertinent information
' Y' X) U2 |; q- x: p& l, `-greets visitors and responds to their needs
# c% |. b. V4 @8 e$ J2 v9 u' V-maintains general office tidiness
3 H; i6 x! G$ x( wAdministrative: E# G8 g! H, f* ?/ m5 X4 u& ]. Z
-communicates with the brokers on internal decisions and procedures& X, ~0 U2 {6 [
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)
8 k6 [ N1 D. F2 P& w -maintains accurate and up to date computer files and documents0 J6 m! o* {0 }& ?* Z
-ensures all organizations working with the Co-op get updated forms
1 ~0 ]; c- Q8 @( n8 p -ensures all brokers have access to updated forms and templates
0 l# |: [( r& K7 h2 L" R8 I - photocopies materials and information as needed and requested ; ^, q D" t" v: H
- ensures all current forms are stocked and replenished
: v5 J! P( {# Y l' @Support3 m0 c# [1 u' A8 \( l r0 g% o
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed7 ^/ L+ N! B4 H& p4 N& E
- assists the brokers with urgent tasks 0 S- V+ B+ E& g; X$ Z
- assists with the ordering and maintaining of office and hostess supplies at the Co-op
& m. P( c" H6 E! b$ r -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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2 h' }: p) z, F/ b& vQualifications0 e; @" e n/ @+ E
- excellent computer proficiency in main programs
) D- j' H2 o6 c. k - excellent interpersonal and communication skills, in person and on the telephone
N, p8 _; J/ S3 _ - ability to multitask, work in a busy environment and be very organized1 O* v$ V6 N( B9 j
- friendly, warm manner
8 ~8 H w% g) j$ T7 K* Z( V' g -ability to work with a wide variety of personalities; able to work as part of a team
% C5 M2 d7 e% g7 f5 O -self initiating in getting work completed, asking questions for clarification
# H+ n# O0 Q. r" \ X-task oriented
$ K$ H) i# ^5 q+ k- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context 3 W" g% H, y; D4 k8 u2 F# h; Q
; a$ |% g0 x6 |9 i# I, vPlease respond with a resume and cover letter to : The Multicultural Health Brokers Co-op
) b3 \: b0 N0 L7 e" x& r 10867 – 97 St.- z1 R/ j1 G, e: F
Edmonton, AB T5H 2M6 ; D% K6 X- L) O
Attn.: Ann Nicolai Fax: 780-4282748 C h# Q- K8 ~( }1 L" t$ c
E-mail: ann_nicolai_mchb@interbaun.com
- w4 Y) b- |: N+ s Closing date: October 10 ,2008 |
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