Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
* p% D  F2 b4 B        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
: H" D) }/ d0 m8 a9 v4 g        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
& L+ r: b. }" L: ^. p* h' R- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
4 M9 j5 W) u0 Z! V4 t$ g        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

+ M4 o# m! i  {" |( W: X0 OQualifications
: s9 P9 V  d, d. e. L% |8 T        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
- S& j( |) B' E5 ^9 W; u" `        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
# o, h6 r/ C. ~2 ^/ l1 O! t-task oriented
2 Y, \: U0 k) d4 q! l- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
4 @$ c- c+ n+ O7 x/ V5 e/ ~
6 ?3 W8 A* O6 t, _& GPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
7 y" Z: s5 s) \                                                        Edmonton, AB           T5H 2M6       
3 z; Q- J# v; n+ k; ^" _5 J                                                        Attn.: Ann Nicolai          Fax: 780-4282748
6 o% J1 ]4 L0 B, H" a) y: x                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008