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The Multicultural Health Brokers Co-operative
+ F3 @! W2 y' OWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.2 y; A/ ]$ A; u2 M- g9 c
Duties5 E& i* Y$ P- e1 q0 J
Reception
' G- |- U+ c$ l, ^-answers the telephone, takes messages and ensures messages are given to brokers and other staff # g4 k+ @* H; r2 Q
- gives out general information about the Co-op
Q6 }" f( c+ Y$ m V7 N! z-checks voice mail, postal mail and e-mail daily and passes on pertinent information
# j) E/ P6 a9 I k$ F' o( F3 w-greets visitors and responds to their needs+ o7 L. H6 r1 L- Z& T
-maintains general office tidiness
3 E1 z8 h, ^5 \1 Q8 {3 gAdministrative
) R- q3 h+ A; A% u -communicates with the brokers on internal decisions and procedures
p4 x5 L I# i$ ^ - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
' T3 W) H0 X) \$ L" O -maintains accurate and up to date computer files and documents
2 X7 Q4 I K/ _7 Q5 Y! i0 w) @ -ensures all organizations working with the Co-op get updated forms, F9 r& d: c) t
-ensures all brokers have access to updated forms and templates
) D/ L( c! C8 e1 e ]2 B+ K - photocopies materials and information as needed and requested
' P; a# l. r+ {( e" D - ensures all current forms are stocked and replenished 0 t" g* H- }4 Z! K4 y
Support
/ F N C6 [' H( `) t# M$ S$ j2 k; C- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed* L9 U5 N7 b; R/ E5 w
- assists the brokers with urgent tasks & t) o7 z" q7 g1 p
- assists with the ordering and maintaining of office and hostess supplies at the Co-op
2 b3 E x3 B% j b( g -trouble shoot computer and photocopier breakdowns and call appropriate technical people( v" p5 Y4 F4 R$ k$ w
( G9 E" c8 a) h* Z; J; d6 _ SQualifications9 n0 n" q: x; u8 ]+ p8 F A
- excellent computer proficiency in main programs& e7 O* ]2 M) A( V9 N; A: m
- excellent interpersonal and communication skills, in person and on the telephone
0 k8 U6 L3 z5 d, j) G - ability to multitask, work in a busy environment and be very organized
) A( ]% {. m6 `2 w0 ~1 J5 C$ ? - friendly, warm manner # P! d2 S, R0 [3 m) b$ p- K
-ability to work with a wide variety of personalities; able to work as part of a team
7 f( E0 J, ^* y' y, y/ e+ w, O -self initiating in getting work completed, asking questions for clarification
9 F2 d5 A) ~& X0 B9 j. B, o-task oriented- K7 ^$ W! l$ R, t
- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context
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Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op
& k5 G0 l" L) ~# s 10867 – 97 St.
/ ~3 d; F. Y* \8 K$ S, k! w: G" g1 B Edmonton, AB T5H 2M6 5 O- ?8 n; k( V9 M4 C# M
Attn.: Ann Nicolai Fax: 780-42827482 Q$ S2 ?" `! A) P
E-mail: ann_nicolai_mchb@interbaun.com. t% I6 j, J$ t$ X5 P. g
Closing date: October 10 ,2008 |
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