Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
4 L. f5 r( _0 A& fReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
) ^, x( ^% {) H; i! }# W-checks voice mail, postal mail and e-mail daily and passes on pertinent information
+ J, U, c3 y8 U: [4 C; W) g+ G-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
) b  B, R* y9 Y! L0 Y1 U        -communicates with the brokers on internal decisions and procedures
% ^/ s3 x* c" g2 j        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
, a% E. i7 L7 s' r8 M% S/ K        -maintains accurate and up to date computer files and documents
/ e7 `7 M$ W$ w        -ensures all organizations working with the Co-op get updated forms
2 g7 R6 {* q& n& \8 R- h0 n6 N        -ensures all brokers have access to updated forms and templates
/ _, l1 N) S7 K9 @# J% ~# \* W        - photocopies materials and information as needed and requested
0 T2 C' C/ d0 F        - ensures all current forms are stocked and replenished
Support
. B7 U+ F0 ?7 _6 C# f- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
& B3 M( R+ ?$ f1 q6 w        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
6 n2 k5 W# O/ H' m( x                                                        10867 – 97 St.
  d5 M1 u( ^5 {0 z/ |0 o% F- q1 g                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
3 O4 x3 H" ]- |- r) Y9 K% f& |                                                        Closing date: October 10 ,2008