Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
4 J" Q9 M1 Z7 n# L6 TDuties
Reception
. e- ?: L1 j8 A# ]-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
# o$ l$ v. L! |6 q        -maintains accurate and up to date computer files and documents
, K6 u7 R7 D/ X- Y        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
& P' z) E% e. c        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
9 F1 L% w# [" I* ZSupport
! ?* Y# F$ n# a) C8 @- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
7 {2 y& v' Y+ Z        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
6 N1 c6 ?: X2 ~* ~' Q/ r) e7 D# d        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
: f8 R2 K7 {, ]0 r% k
Qualifications
5 a# {. F% I1 m7 P        - excellent computer proficiency in main programs
& M/ n; \  w3 N6 b        - excellent interpersonal and communication skills, in person and on the telephone
7 d4 X1 R+ u' M5 e; D: Q        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
! @& K! t# v5 x-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
' f. Y: [/ |1 U  b6 r8 a                                                        Closing date: October 10 ,2008