Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
/ i+ A" |) q3 E3 \Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
* \" \  a& F7 E' [+ ^- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
2 ?1 j% x) c, V' |-greets visitors and responds to their needs
-maintains general office tidiness
5 r: R9 B8 C% c3 o( G! XAdministrative
        -communicates with the brokers on internal decisions and procedures
( P1 F6 Q7 D  a. @- ]1 M+ p        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
0 M! L: O- W4 x. K# I  C% p( s' F        -maintains accurate and up to date computer files and documents
% i$ x3 \6 ^! D9 i$ ~9 \  M        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
$ j4 S7 y: Y# n- {1 F8 B% k# H4 e0 Z- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
* q& \. a4 }+ c4 O+ ~( R        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
1 w. }, T$ T4 {+ q% m8 g+ ~' X$ _        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
( S0 S' q$ s- K' c        - excellent computer proficiency in main programs
+ p* z6 {: g) `5 P9 I( P        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
) N" P0 I1 C' D, d, p        - friendly, warm manner
7 Q1 R' o5 T4 e- |( u$ Q        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
3 p; [: A1 U3 D2 W! ?( ]$ n- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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2 h& p9 d, R( n6 G5 o- hPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
  z6 i8 `' T8 [                                                        Edmonton, AB           T5H 2M6       
8 {1 w/ U- D4 x) k! Q& @" l! Y( y. A0 J                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008