Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
) g  u# l  |6 S, s+ YReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
* y' o6 l* S3 q- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
, P* e, u" j) I0 R" t& s-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
7 v+ g* c+ o8 T        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
# A. p2 {+ }, l9 U        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
: r, x7 `# ~$ g        -ensures all brokers have access to updated forms and templates
. B3 Y- l" m' V* W        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
4 ]) O5 {% F, D6 D- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

# |6 C$ {; n4 Y7 i( ?+ PQualifications
/ {; w) k8 y$ r1 z6 F        - excellent computer proficiency in main programs
5 e/ f! x* D5 @( C. u( a; ?- z        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
# T. f7 A6 k4 H2 X" e% l  |-task oriented
& W1 I( j2 h, g" D6 }( ?. \- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
" A# a& A  Q% S3 ^! O4 W6 \# R
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
" b: t2 x' z9 V3 t& |% L! z                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
- L6 E+ h/ |% b9 ^9 D                                                        Closing date: October 10 ,2008