Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
5 H& G: D4 i. m5 y8 mDuties
: R  t7 F; ^0 f$ UReception
* y/ R* ]+ `6 c* y' e" W-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
$ A. n* t: Z. a) h* H4 `Administrative
        -communicates with the brokers on internal decisions and procedures
0 e* r/ @; v/ ~- i        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
3 R) {0 Z/ z! @0 m        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
& n- |; F! S" l! \        -ensures all brokers have access to updated forms and templates
; A% W. D! i! {4 Y2 N3 ]- [        - photocopies materials and information as needed and requested
' Z4 @. A) z, C3 s        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
! \3 e/ t( ?3 G4 @
. j5 D: r0 Q( f  t& \6 `% J/ FQualifications
        - excellent computer proficiency in main programs
7 C$ f: v" j2 F0 ?9 q& P        - excellent interpersonal and communication skills, in person and on the telephone
% I' C" r7 E6 a! E4 N: _# \! i' l/ F        - ability to multitask, work in a busy environment and be very organized
. W' I! b/ G: T% k$ q, n% w/ @        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
! ~* U& \+ N8 ]$ S, O- M-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
' w/ ~* T- Y6 M; h0 O1 |                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
9 C. X# e5 ^. }8 Z* x                                                        Attn.: Ann Nicolai          Fax: 780-4282748
, U4 U* I; a! Q  s# D# f( l7 {  _                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008